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We are seeking to appoint, as soon as possible, an Administrative/Digital Marketing Assistant for WPA office who will become part of our successful team.

We are looking for someone who will work effectively with WPA staff, the President and other Executive Committee members, helping them with their administration, coordinating the smooth running of the office, ensuring all relevant platforms, databases, and necessary documents are maintained.

Responsibilities:

• Management of platforms - Ensuring each file is up to date and correct in terms of tracking applications, as well as containing all necessary supporting documents, etc. Uploading supporting documents onto application platforms or emailing them directly, as applicable.
• Filter and manage emails and phone calls (reply to generic e-mails, e.g. to member societies, to the President & the executive committee, for the congresses and co-sponsorship)
• Document creation and management (transcripts, CPD certificates, marketing materials, uploading etc).
• Management of public-facing information: website animation (WIX) Newsletters in collaboration with the assistant and the President of the Association, etc.
• Assist with document queries if requested.
• Assist in the day to day running of the office, as tasks arise including e.g hotel bookings, furniture. etc.
• Support WPA Director, President and EC members with their tasks and department projects.
• Support department of Finance to generate invoices in WORD/PDF format, if necessary
• Organise Teams, doodle, Zooms, take the minutes for Committees when required

• Candidate Requirements:

  • Bachelor degree
  • Experience with the accurate management of data and systems.
  • Strong IT skills.(outlook, sharepoint, xls, WORD, PPT, WIX.etc.)
  • Proven ability to complete tasks to a very high level of quality and accuracy, while meeting deadlines and ensuring complete confidentiality and discretion.
  • Able to work independently and as part of a team (and to seek out help when needed), review work and provide, as well as receive, constructive feedback.
  • Able to take initiative around learning new skills and problem solving, and act proactively.
  • Fluent in English and French.
  • Dynamism, patience, creativity, sense of humour and the ability to remain calm in stressful situations.
  • Excellent verbal and written communication skills
  • Precision and attention to details

  Candidates are required to apply online by sending their CV and a covering letter addressed to Ms Atina IVANOVSKI, Director of WPA Administration