2 Logistics IT manager emplois à Vernier trouvés

JOB DESCRIPTION

Role: Operations Manager

Location: UN Environmental House

Location Type: 100% onsite

Contract Type: Unlimited

Availability: Immediate

Job Summary:

The Operations Manager is a pivotal role within our foundation, responsible for overseeing and managing a broad range of administrative and operational functions. This position demands a highly flexible and adaptable individual capable of handling diverse tasks, supporting our foundation as well as our sister companies. The successful candidate will ensure smooth office operations, manage administrative processes, and facilitate various external and internal stakeholder interactions.

Key Responsibilities:

Strategic Planning and Execution:

• Develop and implement operational strategies aligned with the foundation's mission and goals.
• Oversee the planning and execution of foundation projects and initiatives, ensuring they meet strategic objectives and are completed on time and within budget.
• Monitor and evaluate operational effectiveness and make necessary adjustments to achieve optimal performance.

Project Management:

• Manage multiple projects simultaneously, ensuring efficient resource allocation and adherence to timelines.
• Coordinate with program managers and staff to ensure project goals are met and report progress to senior leadership.
• Develop and maintain project management tools and documentation to track project milestones and deliverables.

Office Management:

• Oversee day-to-day office operations to ensure a smooth and efficient work environment.
• Implement and maintain office administrative systems, policies, and procedures.
• Manage office supplies and inventory, ensuring timely procurement and optimal stock levels.
• Supervise office facilities, including maintenance, cleanliness, and safety compliance.
• Negotiate and manage office leases, including setup and relocation of offices as required.

Research and Development (R&D):

• Conduct research to support the strategic goals of the foundation and sister companies.
• Analyze data and compile reports to inform decision-making processes.
• Coordinate with external research partners and institutions.
• Collaborate with stakeholders to develop and test new ideas, ensuring they align with strategic goals and have potential for impact.

Budget and Financial Management:

• Develop and manage operational budgets, ensuring financial resources are used effectively and efficiently.
• Monitor financial performance, analyze variances, and implement corrective actions as needed.
• Ensure compliance with financial policies and procedures, including proper documentation and reporting.

Human Resources Management:

• Oversee the recruitment, hiring, and onboarding of staff, ensuring the foundation has the talent needed to achieve its goals.
• Implement staff training and development programs to enhance skills and performance.
• Manage employee relations, performance evaluations, and conflict resolution, fostering a positive and productive work environment.
• Assist in the recruitment process, including job postings, candidate screening, and interview coordination.
• Manage employee records and ensure compliance with HR policies and regulations.
• Support employee engagement and development initiatives.

Coordination and Communication:

• Oversee day-to-day office operations to ensure a smooth and efficient work environment.
• Implement and maintain office administrative systems, policies, and procedures.
• Manage office supplies and inventory, ensuring timely procurement and optimal stock levels.
• Supervise office facilities, including maintenance, cleanliness, and safety compliance.
• Manage office assets and coordinate their maintenance and servicing.
• Oversee office setup, including furniture, IT infrastructure, and other necessary equipment.
• Plan and manage office relocations, ensuring minimal disruption to operations.
• Serve as a liaison between the foundation and its sister companies for operational and administrative matters.
• Coordinate and support internal and external meetings, including scheduling and logistics.
• Ensure effective communication within the organization and with external stakeholders.
• Negotiate and manage office leases, including setup and relocation of offices as required.
• Serve as a liaison between the foundation and external stakeholders, including partners, donors, and community organizations.
• Coordinate communication and collaboration among internal teams to ensure alignment and synergy.
• Represent the foundation at meetings, conferences, and public events as needed.

Operational Compliance and Risk Management:

• Ensure the foundation complies with all relevant laws, regulations, and ethical standards.
• Develop and implement risk management strategies to mitigate potential operational risks.
• Conduct regular audits and reviews to ensure compliance and identify areas for improvement.

Data Management and Reporting:

• Oversee the collection, management, and analysis of operational data to inform decision-making and improve performance.
• Develop and maintain reporting systems to track key performance indicators (KPIs) and provide insights to senior leadership.
• Ensure data integrity and security, adhering to best practices and regulatory requirements.

Quality Assurance and Continuous Improvement:

• Implement quality assurance processes to ensure programs and operations meet established standards.
• Foster a culture of continuous improvement by encouraging staff to identify and implement process enhancements.
• Regularly review and update operational procedures to reflect best practices and changing needs.

Required Qualifications:

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience in office management or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite and office management software.
• Knowledge of legal and legislative processes.
• Experience in facility management and vendor negotiations.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Salary: CHF 78000 - 80000