Senior Executive Administrative Assistant

Conditions of Employment: Proof of Eligibility to work in Switzerland (Swiss work permit or Swiss / European citizenship)

Compensation and Benefits: The position comes with an excellent compensation and benefits package.

To Apply: Please send your CV and Cover Letter to Write an email. Please specify the position you are applying for and use the "SEA-ADMIN" identifier in your cover letter and email subject line.

About the job

We are seeking a highly motivated and experienced Senior Executive Administrative Assistant to join our Administration Department in Epalinges, in a full-time position. You will report directly to the Chief Operating Officer and play a key role in supporting the administrative needs of our executive team and contributing to the development of our administrative infrastructure.

Primary Responsibilities:

• Provide high-level administrative support to the CEO and other senior executives, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Manage relationships with insurance providers and ensure compliance with insurance contracts.
• Provide support for accounting and banking operations, including invoice processing, expense tracking, and vendor management.
• Collaborate with the Administrative Team on general administrative tasks, such as office management, supply ordering, and event planning.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements:

• Obligatory:
• A CFC of employé.e de commerce, ideally profil M or HEG diploma
• At least 5 years of professional experience in a similar role, preferably supporting senior executives
• Fluency in English mandatory and French is a plus (written and spoken)
• Strong proficiency in Microsoft Office and Google Suites
• Excellent organizational, communication, and interpersonal skills
• Ability to work independently and as part of a team in a fast-paced environment
• High attention to detail and accuracy
• Proactive problem-solving skills
• A strong plus:
• Experience working in a biotechnology or pharmaceutical company
• Familiarity with US company operations
• A plus:
• Knowledge of Swiss HR, insurance, and accounting regulations
• Experience with ERP systems, particularly Odoo

HAYA Therapeutics SA is a precision therapeutics company focused on discovering and developing innovative genomic medicines for fibrotic diseases and age-related health conditions, including cancer. Our discovery engine targets long non-coding RNAs (lncRNAs) within the "dark matter" of the human genome to identify novel targets and drug candidates. Our lead therapeutic candidate, HTX-001, is currently progressing through pre-clinical development.

Headquartered in Epalinges, Switzerland, HAYA is a rapidly growing company led by a world-class team and supported by a strong investor consortium.