Senior Administrative Expert (m/f/d) 100%

• Employment type: Temporary via nemensis ag, 100%
• ID: 21750
• Duration: 12.08.2024 - 10.08.2025
• Salary: CHF 6500.- - 8000.- x12

Responsibilities

• Support the Vice President of Health Equity and Partnerships and the team in launching a new organization.
• Work closely with the Executive Assistant on calendar management, correspondence, expense reporting, travel management, and ad-hoc projects.
• Manage the Vice President's calendar and organize appointments.
• Coordinate and collaborate with other departments and stakeholders.
• Prepare speeches, working documents, and presentations for internal and external events.
• Organize teleconferences and meetings, including booking rooms and equipment.
• Plan and organize internal and external meetings, off-sites, conferences, and special events.
• Coordinate complex domestic and international travel plans.
• Handle expense reporting, procurement, and budget tracking.
• Manage subscriptions and memberships.
• Collaborate with other assistants to improve processes and align strategies.
• Participate in organizing regional events by providing input and sharing experiences.
• Manage SharePoint sites, Teams sites, and distribution lists.
• Support and coordinate special projects, including preparing and editing presentations.
• General secretarial and clerical duties.

Requirements

• Education: High School Diploma or equivalent.
• Several years of administrative experience, particularly in supporting senior executives.
• Experience in administrative work requiring analysis, initiative, flexibility, tact, and independent judgment.
• Ability to work under pressure and handle multiple tasks with little or no supervision.
• Discretion in handling sensitive data.
• Strong organizational skills and ability to prioritize and coordinate multiple tasks.
• Excellent communication skills and ability to interact effectively with individuals at all levels of the organization.
• Proficiency in using MS Office Suite.
• Tech-savvy, with experience in SAP (Ariba, Concur) preferred.

Benefits at nemensis ag

• Nemensis ag is your specialized recruitment agency in the Life Sciences sector, based in Basel.
• Comprehensive consulting and support in the application process through our consultants.
• Access to a large network of clients and exciting positions in Northwestern Switzerland.
• Quick and straightforward entry with individual support and advice during the application process.

Sounds like you? Then let's go, I look forward to your application!

Contact: Kristina Mutidi, Consultant, Write an email

Are you looking for a change in perspective, but this is not the right position for you? Then register with us - we will contact you for a get-to-know-you conversation to understand your wishes and needs and align ourselves accordingly.