Project Billing Specialist

Celerion is committed to swift, exceptional clinical research through translational medicine.  Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster.  

The Project Billing Specialist is responsible for contract invoicing, sample storage invoicing & revenue, and cash application.

Essential functions include: 

Invoicing

Upon receipt of signed contract, organize study folder and enter data into the Maconomy Projects module Set-up study folder with contract and placeholders for future documents

Review contract for special billing instructions. Update Maconomy with appropriate billing address, payment milestones, purchase order, currency, payment terms, and other billing information.

Submit invoice per contractual specifications via e-mail, mail, or sponsor’s website.

Assign an Outlook reminder for milestones with no automatic invoicing alerts

Generate invoicing per contract Milestones and signed Change Orders

Invoice per system milestone alerts or project management request

Contact Operations or Global Project Manager for approval to bill milestones with no automatic alerts

Organize and maintain pending invoice tracking tools and pro-actively seek invoicing opportunities

Generate and distribute weekly invoicing and cash receipts reports

Maintain tracking of Trial Site vendor invoices vs contracted amounts, allocate and assign invoices for approval

Review and distribute e-mails from group Revenue Billing Outlook account

Assist with Client and Accounts Receivable requests

Record revenue related to sample storage and retention and Eurasian projects during period-end close

Complete monthly Sunshine Act reporting for multiple clients

Cash Application

Apply customer payments to invoices in A/R sub-ledger

Research and reconcile unapplied/unidentified receipts

Research and answer all A/R related inquiries from both external and internal customers

Request customer refunds

Coordinate clean and timely cut-off for monthly close of A/R sub-ledger

Assist with invoice forecasting and historical reporting

Prepare Volume Incentive Discount Reports

Assist with A/R collection and aging reporting

• An Associates degree in Accounting and a minimum of 2 years of accounting experience required
• Bachelor's degree preferred
• Proficient with Excel
• Ability to handle multiple priorities
• High level of organization and attention to detail
• ERP system experience preferred
• Large company experience preferred

Celerion Values:       Integrity   Trust   Teamwork   Respect

Celerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability.