PCO Event Coordinator

PCO Event Coordinator

MCI is a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise:

Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

MCI Benelux SA is looking for an enthusiastic Event - Exhibition Coordinator.

As an Event Coordinator, you will work closely with the Event Management Team to deliver national and international events and your role consists of:

Project Management Assistance

• Assist the Manager to deliver hybrid and face-to-face events from A to Z (design, plan, organise, deliver, measure results and impact),
• Assist in creating exhibition manuals and guidelines for exhibitors and sponsors,
• Understand and get all the regulations/measures linked to the exhibition place,
• Be the key contact for exhibitor and sponsors,
• Support sales to generate revenues linked to exhibition or special partners,
• Execute some aspects of the events against strict project timelines based on priorities and project requirements,
• Deliver a full support on-site on different key aspects of the event
• Assist with all source project-related third-party suppliers appropriately and effectively, in line with MCI’s procurement guidelines,
• Advocate a high level of service attitude and professionalism, which includes some industry knowledge and understanding,
• Great customer services and solution oriented with ability to work under tights delays,
• Provide relevant reporting to multiple stakeholders (internally & externally).

Finance Support

• Support to the Manager on all financial processes related to the project/event budget(s),
• Capability to understand event budgets and assist in financial reconciliations,
• Adherence to existing SoPs and financial guidelines.

Communication

• Co-articulate and participate to the revision of all communication linked to the event with the client (i.e.: speaker briefing, script development, e-blasts, website content, etc.),
• Co-creation of event websites according to the given instructions (i.e.: content, speaker, registration) with the Customer Care Department.

Admin, IT & Tools

• Demonstrate effective set-up and usage of available event management software or capability to learn quicly,
• Respect of the GDPR regulations related to events and all connected activities.

What is expected from this profile?

• Eligible to work in the EU,
• Fluent in English (verbal and written level C1); any additional European language is a plus,
• Bachelor or Master’s degree in Business Management, including but not limited to Event, Hospitality, Tourism Management and Corporate communication or other relevant studies,
• A minimum of two (2) years’ experience in a similar function or relevant industry,
• Assertive, proactive, client-centric but also flexible, agile and committed especially in busy periods,
• Team player but also enjoy working independently (without constant intervention from a Manager),
• Eye for detail and problem-solving minded,
• Time management skills as part of your DNA,
• Proficient in the Microsoft Office package (Word, Excel, PPT, Teams)
• Quick learner and easily adapt to a fast-paced environments,
• Willing to travel all around the world,
• Available to join the team rapidly.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!