Outsourcing & Procurement Specialist - UBP
Outsourcing & Procurement Specialist
Description
The COO division encompasses several departments supporting the client-facing teams, with a global presence covering a multitude of activities and client services including Operations, Finance & Tax, Information Technology, Credit, Human Resources, Security & Data Governance, Programme Management and General Services. It strives to provide both in-house departments and external providers with a first-rate service to ensure our business operates efficiently.
Mission
Supporting the Procurement team, the Outsourcing & Procurement Specialist will contribute to different sourcing projects, outsourcing tasks and Group insurance.
Challenges
Working within the Procurement team, the position holder will support on supplier due diligence, negotiations and purchase orders handling. With special focus ensuring that the bank is compliant with FINMA and EBA financial outsourcing requirements, by working closely with service owners, risk, security and IT departments.
Main responsibilities
Support and manage procurement projects, including negotiations with suppliers.
Support on the "Financial Outsourcing" tasks:
- Manage supplier Due Diligence, i.e., requirements on KYS “Know your Supplier”
- Annual reviews of critical providers
- Support to UBP branches and entities on Outsourcing
- Support reviewing contracts and update them to regulation requirements, if necessary.
- Administration of UBP’s Outsourcing Register
- Processing Purchase Orders and support on the Procure to Pay process (Coupa).
Support on management of UBP’s Group Insurance portfolio (professional and non-professional).
Education
Education:
Bachelor Degree
IT Tools:
MS Office (Excel, Word, Powerpoint, …)
Experience
Years of experience:
0-3 : beginner
Experience required:
It would be a plus to have some background in Procurement, Procure to Pay processes/tools and contract terms
Experience in private banking:
Optional
Language
English:
Fluent
French:
Fluent
Personal skills
Service oriented person with good communication and organization skills
Problem solving skills and results driven person
Proactive- anticipate risks and mitigate them
Analytic, methodic and organized person
Ability to work in a team
Procurement and Procure to Pay processes/tools or legal would be an asset.