Executive Assistant 100% (m/f/d)

Scenic Luxury Cruises & Tours’ is a leading luxury global travel company with offices around the world and has grown over its 37-year history to include award-winning, all-inclusive escorted tours; two award-winning river cruise lines – Scenic and Emerald Waterways; and, in 2019, the World’s First Discovery Yacht – Scenic Eclipse.

We are currently recruiting to support our Chief Operating Officer.

The role is based in our Zug office, Switzerland.

Responsibilities:

• Maintain the diary of the COO, prioritise meetings, and ensure timely updates of daily schedules and commitments
• Resolve conflicting demands upon the COO’s time from reporting staff, senior managers, and internal/external stakeholders
• Use independent sound judgement in the COO’s absence to prioritise and action incoming correspondence, telephone calls and emails to ensure the COO is kept abreast of information in a timely and efficient manner
• Prepare and distribute correspondence, Agendas, Minutes, Presentations and reports as required by and on behalf of the COO ensuring accuracy and efficiency
• Develop and maintain effective relationships with other Scenic business divisions, partners, suppliers and external organisations
• Collect and disseminate information on behalf of the COO, ensuring the highest levels of confidentiality and professionalism
• Ensure all internal reports and other deliverables due to the COO are received. Establish and maintain an effective follow up system that supports the business activities
• Purchase goods/services and arrange travel and accommodation as per Scenic policies and procedures
• Complete reconciliations for corporate credit cards to ensure compliance with Scenic financial systems and procedures
• Coordinate or carry out additional tasks to support business operations as required
• Lead or participate in any minor tasks or projects from time to time, as directed by the COO
• Collaborate with Scenic staff as part of a team to achieve common objectives
• Review and seek to improve work practices on an ongoing basis and refine administrative practices and procedures as necessary
• Supervise the Office Administrator to ensure the efficient office operations

Your profile:

• Fluent in both English and German, and able to translate readily
• Proven high level experience as an Executive Assistant for a senior leader in a large, international organisation (in a similar industry is a plus)
• Proficiency and experience with Microsoft applications and advanced keyboard skills
• Demonstrated advanced written and verbal communication skills, including previous experience in writing documents on behalf of a senior executives
• Ability to establish and maintain relationships with all stakeholders both internally and externally
• Ability to work unsupervised and make independent decisions
• Demonstrated ability to use judgement and discretion when dealing with enquiries and disseminating information

We offer you the chance to develop within an international corporate environment, where you can propose new initiatives and added services to continually improve levels of customer satisfaction. A friendly and established team will support you in the orientation phase.

You will find more information about our company on the following website www.scenic.eu. Attracted? Follow the link to our recruitment site https://www.scenicgroupcareers.com/ to apply online (we do only accept applications via this link).

Scenic Tours Europe AG, CH-6302 Zug