Executive Assistant
Executive Assistant – Morristown, NJ – On site
Arxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the life of vital infrastructure while working to reduce our and our customers’ ecological footprint.
Sustainable preservation is one of our top priorities. We are making significant strategic investments that will not only decrease our own environmental footprint, but also help customers adapt to long-term environmental and social change through the development of cleaner, greener solutions.
Arxada is seeking an experienced Executive Assistant to work in our Morristown, NJ location to assist our Chief Technology, Innovation, & Sustainability Officer. In this highly visible role, we require uppermost level of professionalism, confidentiality, and flexibility. Full administrative support to maintain schedules, coordinate meetings/conferences with internal and external stakeholders, provide logistical and travel support including visa organization.
Essential Job Functions:
- Coordinate and support leadership communication across a global team.
- Organize and prepare for meetings, especially leadership team meetings, including gathering documents and attending to logistics of meetings.
- Coordinate travel arrangements.
- Maintain various records and documents for company executive(s).
- Organize events, workshops, and various meetings (internal, external, local, and international) for the leaders.
- Purchasing Requests / SAP vendor management / invoice management
- Project management and other general support as assigned.
- Serve at the administrative support for our US headquarters in Morristown, NJ.
- Vacation substitution for other Executive Assistants.
Qualifications & Experience:
- Bachelor’s degree preferred.
- Three to five years’ prior experience in supporting a senior executive.
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). SharePoint, SAP and Concur skills a plus.
- Exceptional writing, editing, and proofreading skills.
- Excellent organization, prioritization, and time-management skills.
- Ability to practice confidentiality, take initiative and follow up and follow through capabilities.
The expected salary range for this role is $62,000 - $80,000; specific employee compensation may vary depending on factors including experience, education, training, licensure, certification, location and other job-related, non-discriminatory factors permitted by law.? ?
This role is also eligible to earn a short-term incentive bonus and the following benefits: 401(k) plan, medical, dental, vision, life, and disability insurance, paid time off, paid holidays and paid sick leave.?
Arxada has world class offering intwo distinct areas:
Microbial Control Solutions (MCS) focuses on threats posed by microorganisms to people and planet through five distinct business lines including Professional Hygiene, Home & Personal Care, Wood Protection, Paints & Coatings and Material Protection.
Nutrition, Care & Environmental (NCE), meanwhile, provides materials used to manufacture composites for electronics, aerospace and other markets, as well as vitamins and nutritional ingredients, chemicals and performance intermediates, and raw materials for a wide range of high-performance applications.
Arxada is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.
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