Executive Assistant 80 -100%

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About the role:

The Executive Coordinator's primary role is to support the Head of Strategy & Business Excellence by managing their calendar and activities to and value while assisting with administrative, finance and operational.

How you will contribute:

• Provide comprehensive administrative support to Head of Strategy & Business Excellence & leadership team and their organizations.
• Schedule meetings, calls and other interactions based on the priorities of the leader or function.
• Support organizing large events (Team and Leadership)
• Manage specialty documents and correspondence, including meeting agendas, reports, emails, or presentations.
• Interfaces and communications with internal and external customers; direct people to the appropriate resources.
• Understand the structure of the organization and develop a network across departments; draw on network to answer questions and accomplish responsibilities.
• Demonstrate confidentiality in execution of all responsibilities.
• Arrange travel; complete expense reports
• Support Purchase Order (PO) process. Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; respond to inquiries from accounts payable and payees.
• Use appropriate tools for required work including, Word, Excel, and PowerPoint to track, document, and report data.
• Research solutions and responds to email and phone inquiries with minimal input from direct supervisor; talk with all levels of employees throughout the company.
• Initiate, develops and participate in improvement processes; participate in resulting process improvements
• Onboarding process for new joiners and internal transfers
• Perform other tasks.

Leadership

• Display and lead with Takeda Leadership Behaviours
• Values – Integrity, Fairness, Perseverance (Takeda-ism)
• Priorities – Patients, Reputation, and Business
• Provide leadership, integrity, team orientation,, and experience in projects that require collaborative approaches, and has a understanding of business issues and processes
• Develop and implement strategies, policies, and tactics. Coordinate with a continued.
• Communication: Manages within a matrixed organization and influences and participates in teams at all levels of management. Communicate and prepare reports and presentations for leadership team.

Decision-making and Autonomy

• Role requires.
• Adapt to work priorities in response to, trouble shoot

Interaction

• Primary interaction within GMS is SBE Leadership Team and broader SBE Team.
• Primary interaction outside GMS is collaborating with administrative peer group, IT, facilities, or procurement

Innovation

• Excellent working knowledge of technology tools to support Head of SBE, Leadership team and broader SBE team.

What you bring to Takeda:

Essential:

• High school diploma/GED required. Associate degree or bachelor's degree.
• Minimum 8 years of relevant work experience or equivalent combination of training and experience. Some industry experience.
• With advanced technical skills
• Desire to put people first and demonstrate the values of Takeda-ism

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and patient support programs. Takeda is a patient-focused company to inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Empower our people to shine:

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, or any other characteristic protected by law.