Executive Assistant / Office Manager 100 % (a)
Great opportunity for a Management Assistant with excellent English! For an internationally successful investment management firm in the city center ofZug, we are searching for a proactive, flexible, enthusiastic, customer- and service-oriented team player to support the close-knit team of investment professionals. In your role as
you execute a broad variety of tasks to the highest standards in all aspects, including:
- Provide close administrative support to the partners and senior staff members (e.g. appointment scheduling, calendar management, travel arrangements, expense report filings, etc.)
- Receive and welcome visitors (mainly institutional investors from the USA)
- Write minutes of board meetings and provide organizational support for them
- Responsible for bank payments to settle vendor invoices and filing thereof
- Assist the team where necessary with daily routine tasks and ad hoc project-based work (e.g. support document collections and filings on behalf of Compliance Officer)
- Assume responsibility for the efficient management of the office and its facilities
- Respond to incoming calls
To succeed you need:
- Relevant experience, preferably in the financial services industry or legal firms
- Excellent communication skills, both verbal and written
- Strong interpersonal skills, preferably nurtured within an international work environment
- Ability to think and act proactively within a small team
- Strong sense of initiative, resourcefulness and tact
- Highly organized with a strong attention to detail
- Advanced Microsoft application skills, particularly in Outlook, Excel, Word and PowerPoint
- Proficient in English; any additional languages (such as German) are an asset
- Strong work ethic and deep commitment to meeting firm standards
It is essential that you possess a valid work permit for Switzerland and are already living in the Zugarea as your presence on-site is required.
A multi-faceted challenge in a dynamic, multicultural team with attractive work conditions is expecting you! Please send your full application (CV, reference letters, diplomas) or contact our recruiting partner, Dagmar Suter, for further information.
Contact
Dagmar Suter
Senior Consultant
041 726 20 00
Site web
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