Consultant (11 months, Home-based): Project Manager - Events, Division of Private Fundraising and Partnerships (PFP)

Job no:574698
Contract type:Consultant
Duty Station: Geneva
Level: Consultancy
Location:Switzerland
Categories:Communication, Partnerships, Fund Raising

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The purpose of this assignment is to ensure the seamless coordination, planning, and execution of UNICEF's presence and activations at three major global events: the World Economic Forum (WEF) in Davos, Switzerland in January 2025, the Mobile World Congress (MWC) in March 2025 in Barcelona, Spain and the Cannes Lions International Festival of Creativity in Cannes, France in June 2025. This involves detailed collaboration with internal teams and external partners to define project scopes, develop comprehensive project plans, and create impactful event experiences and activations

How can you make a difference?

Scope of Work

The scope of this assignment involves coordinating and planning UNICEF's participation at the World Economic Forum in Davos, the Cannes Lions Festival, and the Mobile World Congress. This includes collaborating with internal teams and external partners, managing event agencies to develop detailed project plans, oversee logistics, overseeing logistics and ensuring effective space management, including branding and access. Additionally, the assignment covers planning and executing engagement activities within the space, such as managing speaker engagements, developing agendas, creating timelines, and preparing briefing notes. Deliverables include comprehensive coordination plans, finalized event setups, and briefs for activations, ensuring a successful and strategic presence at these prominent global events.

Work Assignments Overview

Deliverables/Outputs

WEF/Davos Coordination

Final brief of project scope, including minutes of all coordination meetings

WEF/Davos Project Planning and Logistics Management and MWC Coordination

Detailed project plan, Coordination plan, Final event setup plan document, Management of partner event agency

MWC: project plan and coordination framework

WEF/Davos Experience/Activation Creation

Brief for event activations

MWC Coordination of communication assets and digital space

Digital presence for UNICEF MWC and communication materials

Mobile World Congress Planning and Programming for UNICEF space

Project plan, List of high-level events, Weeklong program of engagements, Coordination plan, Final event setup plan document

Mobile World Congress Experience/Activation Creation and wrap-up

Brief for event activations and setup and execution plans, event report with key outcomes

Cannes Coordination

Minutes of meetings and final brief of project scope

Cannes Planning and Programming

Project plan, List of high-level events and speaking opportunities, Weeklong program of engagements, Coordination plan, Final event setup plan document

To qualify as an advocate for every child you will have…

• A first-level university degree (bachelor’s degree) in Business Management or another relevant technical field is required.
• Master’s Degree is preferred but not essential.

• 5-7 years of experience in event planning and management, particularly in coordinating large-scale international events.
• Proven experience in project management and leading cross-functional teams.
• Experience working with nonprofit organizations or in the international development sector is highly desirable.
• Experience managing event agencies and external partners, with a strong track record of successful event execution.
• Demonstrated experience in logistics management, space management (branding, access), and stakeholder engagement at high-profile events.
• Experience with budget management and financial planning for events.

• Fluency in English is required, knowledge of a UN language is an asset.
• Flexibility and ability to work independently and as a team player with a range of constituents and colleagues at varying levels
• Excellent interpersonal and communication skills are essential, both written and verbal are an asset.
• Must possess a strong work ethic, have confidence, take initiative and be an enthusiastic team player.
• Strong customer service approach to interactions with colleagues and partners; ability to navigate complex environments and help build relationships with a variety of stakeholders is an asset.
• Media and PR experience is an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit?here.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Advertised:20 Aug 2024 W. Europe Daylight Time
Deadline:26 Aug 2024 W. Europe Daylight Time