Administrative Assistant 60% (Job-Sharing)

JOB SUMMARY:

As an Administrative Assistant at Ascent Health Services, you will provide essential administrative support to our negotiation team, senior directors, and executive assistant. This is a job-sharing position, ideal if you can work in the afternoons from Monday to Friday and one full day a week, though this can be discussed. Please note that this is an on-site role with limited remote work option.

WHAT YOU WILL BE WORKING ON:

• Calendar Coordination: Managing and coordinating calendars for senior directors.
• Event, Logistics and Travel Coordination: Organizing company events, domestic and international travel arrangements, internal meetings, and team events.
• Expense Management: Preparing expense reports for senior directors and assisting the team with expenses.
• Communication Management: Handling communications with internal and external teams.
• Administrative Support:
  • Managing onboarding processes and team files.
  • Providing administrative support during projects.
  • Assisting with onboarding new team members and account assignments.
  • Offering other administrative support as needed.
• Deputizing other Assistant: Filling in for other assistant during absences and collaborating with other assistants to ensure optimal support for the organization.
• Office Management Support: Assisting with office management tasks as needed.

YOUR PROFILE:

• Full proficiency in both German and English mandatory (both written and spoken, C1 level)
• 2-5 years of relevant work experience.
• Vocational degree on commercial education (KV or similar)
• Excellent communication skills, both verbal and written
• Strong interpersonal skills, preferably nurtured within an international and fast-paced work environment
• Advanced Microsoft application skills, particularly in Outlook, Excel, Word and PowerPoint
• Strong organizational and time management skills.
• Ability to keep sensitive information confidential.
• Capability to work effectively in a team environment.

WHY JOIN ASCENT HEALTH SERVICES?

Join Ascent and thrive in a certified top-tier workplace, recognized by “Best Place to Work” and honored with the Career Empowerment Label from HSG. We're committed to innovative thinking and championing diverse career paths in the pharmaceutical industry.

Embrace flexibility by choosing your work location within Switzerland, and benefit from comprehensive health insurance and 24/7 mental health resources. Enjoy an enriching work-life balance with both Swiss and US public holidays, in addition to standard paid leave.

We nurture your professional growth with a range of training opportunities and a personal budget for external courses. Your well-being is further supported by an annual wellness stipend and a transportation allowance.

At Ascent, every day is an opportunity to make a difference in a collaborative, respectful, and progress-driven environment. Your journey to excellence and real-world impact starts here.

HOW TO APPLY:

Ready to join us? Click the "Apply" button below. Can't wait to see your application!