Executive Assistant
Johnson & Johnson is recruiting for an Executive Assistant in Irvine, CA.
This position is a fully onsite position with the expectation of being in the office 5 days per week.
At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Executive Assistant supports the VP, R&D as well as Sr Directors in several diversified areas and activities. The Executive Assistant performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive and Sr. Directors. Key focus areas include managing complex and ever-changing calendars; scheduling global meetings, events and activities; developing business reports and managing global travel and expenses. Also includes partnering with all assistants across the organization to share best practices and ensure a smooth running and efficient organization. Candidates must demonstrate initiative and follow-up on relevant day-to-day activities while maintaining complex and fluid calendars; execute rigorous follow-up by ensuring issues are resolved and projects completed.
Principal Duties and Responsibilities
- Process all communications, including phone calls, email, correspondence, memos, meeting minutes, and mail.
- Prepares agendas and materials for executive meetings.
- Establishes and maintains support systems for structuring priorities necessary to the Executive.
- Assist in managing the executives schedule to include scheduling meetings and appointments.
- Coordinates and assists in developing associated business reports and prepares presentations.
- Organizes files, performs data entry and analyses data, and maintains accurate records.
- Handles confidential matters requiring discretion and judgment.
- Acts as liaison with other departments and outside agencies, including senior level management.
- Administrative and project-based support
- Pro-actively managing calendars, travel/logistics and email inboxes
- Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc.
- Updating contact and stakeholder databases
- Responding to external and internal enquiries
- Coordinating Team Projects as and when required
- Expense and budget management
