Senior Executive Administrative Assistant
Conditions of Employment: Proof of Eligibility to work in Switzerland (Swiss work permit or Swiss / European citizenship)
Compensation and Benefits: The position comes with an excellent compensation and benefits package.
To Apply: Please send your CV and Cover Letter to Write an email. Please specify the position you are applying for and use the "SEA-ADMIN" identifier in your cover letter and email subject line.
About the job
We are seeking a highly motivated and experienced Senior Executive Administrative Assistant to join our Administration Department in Epalinges, in a full-time position. You will report directly to the Chief Operating Officer and play a key role in supporting the administrative needs of our executive team and contributing to the development of our administrative infrastructure.
Primary Responsibilities:
- Provide high-level administrative support to the CEO and other senior executives, including calendar management, travel arrangements, meeting coordination, and expense reporting.
- Manage relationships with insurance providers and ensure compliance with insurance contracts.
- Provide support for accounting and banking operations, including invoice processing, expense tracking, and vendor management.
- Collaborate with the Administrative Team on general administrative tasks, such as office management, supply ordering, and event planning.
- Handle sensitive and confidential information with discretion and professionalism.
Requirements:
- Obligatory:
- A CFC of employé.e de commerce, ideally profil M or HEG diploma
- At least 5 years of professional experience in a similar role, preferably supporting senior executives
- Fluency in English mandatory and French is a plus (written and spoken)
- Strong proficiency in Microsoft Office and Google Suites
- Excellent organizational, communication, and interpersonal skills
- Ability to work independently and as part of a team in a fast-paced environment
- High attention to detail and accuracy
- Proactive problem-solving skills
- A strong plus:
- Experience working in a biotechnology or pharmaceutical company
- Familiarity with US company operations
- A plus:
- Knowledge of Swiss HR, insurance, and accounting regulations
- Experience with ERP systems, particularly Odoo
HAYA Therapeutics SA is a precision therapeutics company focused on discovering and developing innovative genomic medicines for fibrotic diseases and age-related health conditions, including cancer. Our discovery engine targets long non-coding RNAs (lncRNAs) within the "dark matter" of the human genome to identify novel targets and drug candidates. Our lead therapeutic candidate, HTX-001, is currently progressing through pre-clinical development.
Headquartered in Epalinges, Switzerland, HAYA is a rapidly growing company led by a world-class team and supported by a strong investor consortium.
Epalinges / Lausanne
