Senior Executive Assistant - Research & Development
You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.
In this role, you will:
- Handle highly confidential business matters, working independently on special assignments and maintaining the smooth operation of the office responsibilities of the Chief Research & Development Officer. The EA operates independently in absence of the Executives, calling on staff when required, and assisting with resolution and advising the Executives of any problems arising during absence.
- Maintains a comprehensive understanding of department policies, procedures and department members’ methods of operation to effectively and efficiently conduct duties and responsibilities. Sets priorities independently. Often is the point person for department requests for information, requiring knowledge of people and roles in the organization.
- Manages the Executives calendar, responding to requests for time and rescheduling when necessary. Makes appointments, domestic and international travel arrangements, assembles packets of travel information and prepares materials for trips including detailed itineraries. Reviews and prints daily calendars providing all necessary arrangements and pre-reads for each day to ensure Executive is fully prepared for the next day.
- Monitor the Executives email working closely to coordinate responses and prioritize action items to ensure no items left undone; Provides backup phone and calendar coverage to the CEO Assistant and other C-Suite Executives.
- Prepares for department, staff and other meetings including creating agendas, preparing meeting materials and or presentations, loading information on SharePoint site, scheduling the meeting space required, connecting meetings to the required technology troubleshooting as needed, facilitating refreshments and managing the budget for these meetings and /or conferences.
- Gathers and compiles detailed information into binder format for quarterly earnings call, working closely with other departments to provide required information. Responsible for tracking and inclusion of all required materials.
- Drafts and types non-routine letters, memos, documents and various reports requiring knowledge of methods, procedures, policies and organization for senior management’s signature. This material may require familiarity with commonly used business and technical expressions used by the R&D function.
- Answers departmental phone; places, screens and refers calls to appropriate personnel; takes messages. Responds to highly diversified inquiries from members of management, employees and the public. Provides courteous and efficient responses to phone inquiries determining from experience and training the limitations on the extent and type of information which may be provided.
- Receives sorts, distributes, opens and screens incoming email, mail and faxes. Categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from many sources. Summarizes lengthy correspondence, highlighting key sentences and topics. Follows up to ensure that proper and timely action is taken.
- Manages reconciliation of a corporate credit cards for self and Executive, working with managers/supervisors and senior management to ensure the accuracy, timeliness, and appropriateness of expense report submission. Reviews and approves all expense reports for senior leaders on behalf of CRO, ensuring policies and procedures are strictly adhered to, informing Executive when needed.
About Us
Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.
At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.
Led by Purpose. Driven by You.
About You
You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.
You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.
In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:
- 2 years of college; or equivalent experience
- 8+ years or more administrative support in a corporate environment, supporting executives at the top executive level (i.e. CEO, CRO,COO, CFO, CIO, SVP, etc.); Prefer prior experience working in a Research & Development Function
- Possesses a high level of senior executive administrative skills, normally acquired through an accredited college and/or prior work experience.
- Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint.
- Outstanding ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, the Board of Directors, and the broader R&D and QRC teams.
- Skype for Business, SAP, Workday and web based (Concur) travel and expense reporting system knowledge a plus.
Total Benefits
Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.
Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.
In the meantime, please check out the careers website.
And finally, the fine print….
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.
The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.
Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.
Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 – when prompted for employee ID, say “OTHER CALLER” - or kcchrprod@service-now.com for assistance. You must include the six-digit Job # with your request.
Veterans and members of the Reserve and Guard are highly encouraged to apply.
This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role.
Grade 11/S3: Grade level and/or compensation may vary based on location
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