HR Business Officer
Job Description - HR Business Officer (2409357)
HR Business Officer - (2409357)
Grade: P3
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years
: Dec 12, 2024, 3:56:16 PM
: Jan 2, 2025, 10:59:00 PM
: Switzerland-Geneva
: UT/UTD UNITAID International drug purchase facility
: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
OBJECTIVES OF THE PROGRAMME
Unitaid is a multilateral partnership hosted by the World Health Organization. Unitaid is focused on making a unique and impactful contribution to the global response against HIV/AIDS, tuberculosis, and malaria in developing countries. It catalyzes improvements for the larger response through forward-looking and time-limited investments that are designed to increase access to better, more effective and more affordable health products (i.e., preventatives, medicines and diagnostics). These investments typically target market-based interventions such as price reduction improvements in quality and supply, and the introduction of innovative products more suitable for the populations in need.
DESCRIPTION OF DUTIES
Under the supervision of the Director of Finance & Administration, the incumbent will carry out the following assigned duties:
Workforce Strategic Planning and succession planning:
- Consult Team Directors and develop and implement workforce plans that align with the objectives and goals, ensuring optimal utilization of human resources to meet organizational needs.
- Provide advice in job design and classification, ensuring accurate and equitable placement of positions within the organizational structure.
- Provide guidance on appropriate contract types and facilitate the negotiation and implementation of special agreements as needed.
- Take the lead on various HR-related actions and topics, advising, executing, and translating workforce plans into actionable strategies that support the achievement Unitaid's objectives.
- Collaborate with management to identify, attract and retain talent within Unitaid, ensuring a robust succession planning process to support continuity and staff development.
Talent Acquisition:
- Lead and support recruitment and selection processes for the assigned teams, ensuring the attraction and retention of high-caliber professionals.
- Administer selection procedures for fixed-term and temporary staff, advising staff members at all levels of relevant rules and regulations, procedures and practices.
- Serve as an HR Representative on selection panels and ensure there is an adherence to confidentiality and emphasis on a transparent, consistent process and on promoting organizational diversity and mobility policies as an organizational priority.
- Review vacancy announcements for consistency and adherence to the Organization's policies, develop and review screening questions in close collaboration with the hiring manager.
- Work closely with hiring managers and recruitment assistants to establish key activities and agree on schedule and tools for the selection process to ensure an efficient and fast process.
- Screen and assess applications, ensuring that only candidates who meet the minimum requirements are long/short-listed.
- Develop and review interview questions, proposed presentation tasks, technical questions and tests proposed by the hiring manager for appropriateness and relevance to the job and may also be involved in developing the same.
- Review proposed long/shortlists to ensure that the evaluation criteria are in line with the vacancy announcement and advise the hiring manager and panel members on any inconsistencies.
- Draft selection reports ensuring that all steps of the process are well documented, and the selection file is compliant with the Organization's policies.
Entitlements and Benefits:
- Advise on entitlements and benefits, ensuring compliance with WHO policies and regulations, and contribute to the development of competitive and equitable compensation packages.
Performance and Career Progression:
- Provide support to the assigned teams with performance management, career progression, and professional development of staff, fostering a culture of continuous improvement.
Staff learning and Development:
- Conduct research and skills gap analysis as necessary and provide support to staff on Learning and Development.
- Liaise with the CDL/HQ team and training providers and organize corporate training for Unitaid staff at all levels.
- Collaborate with the Culture and Ways of Working group at Unitaid and organize staff engagement activities and other related initiatives to promote staff satisfaction.
Collaboration and Liaison:
- Establish and maintain close collaboration with the HR Business Partner/Team Lead, WHO-HRT to address HR-related matters.
- Liaise with GHR on contract-related matters; with the CDL, HRS, Staff Association and other relevant departments at WHO-HQ on other HR-related matters.
Initiative and Action:
- Take the lead on HR-related actions as necessary, advising, executing, and translating workforce plans into actionable strategies that support the achievement of Unitaid's objectives.
- Perform all other related duties as assigned.
REQUIRED QUALIFICATIONS
Education
Essential:
- A first level university degree in human resources management, public or business administration, law, social sciences or other related fields.
Desirable:
- Advanced level university degree in HR or a Professional qualification in HR (such as CIPD level 3 or 5, SHRM etc.)
Experience
Essential:
- At least five years of progressive experience as a professional in the field of human resources management.
- A minimum of two years of experience working at the international level (out of home-country experience).
- Proven experience providing advice and guidance to senior management and staff at all levels on staff entitlements, application of rules and regulations etc.
Desirable:
- HR experience within WHO or a Major Office.
- Experience supporting project teams and providing support in the implementation of the organization's strategy.
- Experience in HR planning and managing the full recruitment cycle (from creation of positions to onboarding) Business partnering experience in HR, serving as a link between the organization's operating model and staff.
- Experience in contract management and use of ERP systems (such as Oracle, Taleo etc.)Experience in the area of staff learning and development or staff engagement.
Skills
- Knowledge of human resources management practices, with a focus on outreach, screening, recruitment, and interview techniques.
- Knowledge of the latest IT based recruitment systems.
- Knowledge of other international organizations' practices in areas of talent acquisition would be an advantage.
- Good skills in ERP systems
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Ensuring the effective use of resources
Use of Language Skills
Essential:
- Expert knowledge of English.
Desirable:
- Intermediate knowledge of French.
REMUNERATION
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 4814 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test and/or an asynchronous video assessment may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
- Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to Write an email
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
- The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
- Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at Write an email.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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- As a WHO staff member assigned solely and exclusively to support this Partnership, selected staff will have no right of reassignment or transfer outside the Partnership either during or at the end of his/her appointment, including pursuant to WHO Staff Rule 1050. (This does not apply to WHO fixed-term staff members reassigned from a non-Partnership position.)
- UNITAID is a partnership hosted and administered by WHO, located outside WHO premises in Le Pommier, 1218 Le Grand-Saconnex.
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