Executive Assistant (m/w/d) - 80-100 percent workload
We are a young, quality-conscious company in growth, which has set itself the goal of transporting temperature-sensitive medicines in a more reliable and sustainable way. Long story short, we help save lives and preserve the environment. If you would like to know how we achieve this, you can find more information at www.skycell.ch.
We are looking for a strong multi-tasker to take on our open position as an Executive Assistant with 80% - 100% workload. For this role, our ideal candidate is a keen and loyal individual who will become an integral part of the team, supporting us in our company's administration. If you are a social butterfly and want to make sure our Zug office is always fully equipped and thriving - this could be the role for you.
Responsibilities
- Calendar Management including making appointments and prioritizing the most sensitive matters for the CFO, Director of Finance & Controlling, and Corporate Counsel
- Travel Management and keeping track of itineraries and taking care of practicalities for the CFO, Director of Finance & Controlling and Corporate Counsel
- Supporting the broader Finance & Legal team from time to time on corporate actions, collection of signatures, office management-related topics
- Planning and scheduling meetings, sending reminders
- E-Mail Management and follow-up
- Catering arrangements for critical external meetings
- Office Management (for example kitchen, meeting rooms, lunch area, office material, mail)
- Sorting / distributing the mail | receiving / sending DHL shipments
- Greeting visitors | Maintaining visitor log
- Helping to keep the office tidy (dishwasher, coffee machine)
- Liaising with the Office Management /Executive Assistant in Zurich (orders, important meetings)
- Providing complete administrative support
- Keeping confidential information
- High-level support to the direct supervisor and other senior staff and ensuring that the needs of the direct supervisor and team are always met
- Performs additional duties as assigned (ad-hoc)
- Liaising with internal and external business partners
- Primarily good English knowledge with German a strong plus– any additional language is a plus
- Microsoft Office Suite and IT savvy
- Time management and ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Problem-solving and decision making
- Proactive and self-directed (able to work under little supervision)
- Good Interpersonal skills
- Ability to function effectively in a fast-paced environment
- Discretion and confidentiality
- Business sense and able to decipher priorities
- Occasional research on the web
- Interesting and versatile job profile
- Flexible working hours
- International team
- Office location in Zug with occasional travel to Zurich office
We are Innovative Award Winners:
We’re driven by our core values and guided by our collaborations, purpose, and employees. Our commitment to changing the face of medical supply chains, making them safer, more secure, and more sustainable resonates strongly with every one of our employees; we’re therefore incredibly proud to have been certified as a Great Place to Work alongside being awarded a sustainability rating of Platinum by EcoVadis.
If you would like to know more about us, visit www.skycell.ch and search #WeAreSkyCell on LinkedIn.
To become part of our journey and make a difference – click apply and we will be in touch!
Please contact Lucy Slough, Senior Talent Acquisition Specialist if you have any questions (Write an email).
SkyCell AG is proud to be an equal opportunities employer, we celebrate and support diversity and are passionate about creating an inclusive environment for all employees. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, disability, or any other applicable legally protected characteristics.
For this position we only consider direct applications
