Project und Administrative Specialist (m/f/d)

We are looking for a motivated and committed Project & Administrative Specialist for our client, F. Hoffmann-La Roche Ltd. based in Basel, for a 6 month assignment.

ASPIRE is a Roche-wide business transformation program that aims to deliver best-in-suite, user-centric digital solutions for Roche that will help manage our company as efficiently as possible. At the center of ASPIRE is the One Roche Enterprise, the future of our current enterprise landscape. ASPIRE is co-creating one harmonized process house across the Roche enterprise, with SAP S/4HANA at its core. A relevant piece of this transformation will rely on the management of Master Data, which will be managed by SAP MDG tool. The local deployment team in FHLR Wave (manufacturing site at Kaiseraugst) requires an expert to help with the testing, migration and management activities of master data under the new ASPIRE template model.

• Project management:
  
  • Initiation, Participation, and Execution of Projects: Engaging as a project member and driving project management.
  • Project Planning and Tracking: Organizing and maintaining projects using various work tools (utilizing current IT tools for project management).
  • Proactive Preparation/Creation of Complex, Strategic, and Specialized Content/Documents: Such as presentations/communications, evaluations, decision templates, and keynotes.
  • Event Management: For example, offsites, internal and external workshops, Lunch & Learn.
  • Contract Management: Including sponsorings and grants, advisory boards, consulting, speaker engagements, etc.
  • Infrastructure Management of Communication Channels: Such as Google Collaboration Tools, Zoom, etc.
  • Onboarding and Offboarding for New Employees

• Administrative Tasks
  
  • Administrative and Organizational Support: Assisting various product teams
  • Meeting Organization: Organizing meetings, symposia, training sessions, advisory boards, offsites, and Lunch & Learn
  • Support in Collaboration and Coordination: With internal and external partners
  • Handling Incoming Inquiries: From customers such as doctors, patients, hospital pharmacies, ensuring selection, and partial independent execution
  • People Connector: Serving as the first contact for daily business, onboarding/offboarding, and commonly used tools (e.g., Workday, Cornerstone, OnePortal)
  • Creation & Management of Purchase Orders (POs)
  • Economic Handling in Daily Business: Considering budget, time, and costs (e.g., process optimizations/cost center monitoring, offer comparisons)
  • Management and Optimization of Advertising and Promotional Material
  • Data and System Maintenance
  • Scheduling and Execution of Various Meetings/Travel: According to current standards.
  • Management of Generic Mailbox

• Educational background
• Completed commercial education (kaufmännische Ausbildung)
• Ideally, further training in event management, (digital) marketing, or compliance.
• Proven work experience in an equivalent position
• Ideally, experience in event and/or congress management
• Ideally, experience in contract management
• Excellent organizational and process management skills
• Project management
• Event organization
• Structured work within cross-functional teams
• Risk Management: Identifying potential risks and developing mitigation strategies
• Excellent computer skills with specific knowledge of gMail, gDrive, gCal, G+, Word, Excel, PowerPoint, and ideally other applications (e.g., Roche-specific systems like GSD, RoME, myBuy, DocuSign).
• IT affinity
• Proficient in German, good knowledge of English. French is a bonus
• Agile work methods and design thinking
• High initiative and goal orientation
• Above-average social and communication skills
• Ability to juggle many priorities
• Openness to learn new things and willingness to take on new tasks. Integrity and trust are important, valuing independent, conscientious work
• Quick comprehension and interpersonal skills when working in a team, focused on results

• Pharma compliance knowledge
• Experience with systems like GSD and/or RoME
• Work experience in a matrix organization
• Business and health policy understanding with administrative experience in the pharmaceutical industry

Are you interested? Don't hesitate and send us your complete application documents online today.

We will also process applications by post, but will not return them for administrative reasons. We look forward to hearing from you!

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