Project Coordinator/Document Control Specialist - APAC

Our Company

Welcome to Energy Vault® (NYSE:NRGV), where our purpose is to enable a sustainably energized world. Our mission is to provide energy solutions that accelerate the global transition to renewable energy. Energy Vault® operates globally with headquarter locations in Westlake Village, California and Lugano, Switzerland, and regional development in multiple locations in Switzerland, United States, United Kingdom, Australia, and China.

Our Company's comprehensive offerings include our proprietary gravity, battery, hybrid/green hydrogen energy storage solutions and our technology-agnostic software suite that orchestrates and integrates multiple energy asset types (storage & generation) while  optimizing dispatch, costs, revenues, and overall asset performance.  Please visit our Website for more information, our Newsroom for the latest company updates, and connect with us on LinkedIn, X, Facebook, Instagram, Vimeo, or YouTube.

Our Values 

We Commit: To Building a Better Future for Earth and All Its Beings.

We Innovate: Cutting Edge Solutions to Accelerate the Unique Energy Aspirations of Our Clients.

We Connect: To Build Genuine Relationships.

We Deliver: Going Above & Beyond by Being Fast & Nimble.

We Lead: With Authenticity and Purpose.

Your Impact as a Project Coordinator/Document Control Specialist:

As a Project Coordinator/Document Control Specialist, you will be responsible for coordinating project activities and managing company documents. You will ensure that all project documentation is accurate, up-to-date, and properly stored. This role involves working closely with clients, contractors, vendors, and internal stakeholders to facilitate smooth project execution and compliance with document management procedures.

• Project Coordination:
• Assist project managers in developing and maintaining project schedules, meeting minutes, and other project documentation.
• Coordinate with clients, contractors, and vendors to ensure timely delivery of project milestones.
• Monitor project progress and report on any issues or delays.
• Using Procore/InEight/Team Binder / ACONEX (as required for project specific), re-create safety incidents, create tasks, create and administer punch list items, review and complete daily logs, enter specifications, upload Photos, create meeting minutes and process, track and distribute project RFIs and Submittals.
• Complete ad-hoc projects, including potentially Powerpoint slide creation, Excel spreadsheets, Outlook emails, Word docs, and proofreading.

• Document Control:
• Store, manage, scan, image, organize, track, and maintain project documentation
• Develop procedures for transferring digital files to the Document Management System (DMS) libraries for customers and vendors.
• Ensure that document management processes meet legal and customer requirements.
• Convert selected hard copy files to electronic format.
• Train and assist team members in the use of document management software.
• Retrieve documents in storage areas upon request.
• Respond to requests for documents and distribute them as needed.
• Create templates and establish record retention timelines, registers and manage overall document revision control.
• Ensure all documentation meets formal requirements and required standards.

• Reporting:
• Prepare and process Requests for Information (RFIs) from engineering contractors, while updating and maintaining the status and registers
• Assist in the preparation of daily, weekly, monthly, six-monthly, annual, and ad-hoc reports as required for internal stakeholders and customers, including the Victorian Local Jobs First (LJF) policy.
• Prepare end-of-contract verification reports to confirm Local Jobs First outcomes.

• 5+ years of experience in project coordination and document control.
• Certification in records management procedures and standards.
• Proficiency in Document Management software (Procore/InEight/Team Binder) and Microsoft Office Suite
• Excellent verbal and written communication skills, with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Experience in public companies and a passion for sustainability is a plus.
• Willingness to travel - domestically and internationally up to 10%.
• Ability to work in fast-paced, rapid growth environments.

• Annual bonus plan. 
• Restricted Stock Units (RSUs). 
• 11.5% Superannuation.
• Reimbursement for home office equipment, phone, and internet expenses.  
• 20 days annual leave.  

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Join Us in Empowering Change

At Energy Vault we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants. We believe inclusion creates opportunity for collaborative excellence through diversity of thought. We invite individuals of all genders, races, identities, ethnicities, sexual orientations, national origins, abilities, protected veteran status, religions, educational and socioeconomic backgrounds to explore employment with our organization.

Apply now and become a catalyst for change at Energy Vault!