Procurement Assistant
On behalf of our client, a global financial institution based in Basel, Swisslinx is seeking a dedicated Procurement Assistant to join their expanding Information Technology & Services (ITS) department.
In this role, you will work closely with an existing internal administrator, providing essential support in purchasing and procurement administrative tasks. As a highly organized professional, you will excel in interacting with multiple stakeholders effectively.
This is a temporary position (100%), with an immediate start date, (latest September 2024), and concludes on March 31, 2025.
Key Responsibilities:
â?¢ Assist with the administration of joiner, mover, and leaver processes for ITS (Information Technology and Services) staff and contractors
â?¢ Maintains ITS information on the intranet and in other systems, including the organisation chart
â?¢ Provide cover and back-up for similar coordination and administration functions within ITS
â?¢ Organises and coordinates meetings and events, both internal and external
â?¢ Updates ITS-relevant contact details in the Contact Management System
â?¢ Assist with other administrative tasks for ITS
â?¢ Handling day to day operational tasks and queries from suppliers regarding purchase orders and invoicing
â?¢ Collect purchase order requirements and perform quality control to submit into procurement system
â?¢ Prepare requisition requests for approval and submission
â?¢ Coordinate troubleshooting and resolve requisition and receipt issued between IT and Finance
â?¢ Data housekeeping (Excel/SharePoint)
Experience and Skills Weâ??re Looking For:
â?¢ At least 1 years of experience in purchasing or procurement administrative/support role
â?¢ Proficiency in Oracle Fusion, Microsoft Excel, and SharePoint
â?¢ Experience in identifying and resolve basic procurement-related issues or escalate them to the appropriate personnel. Strong customer service skills
â?¢ Hands-on experience with analyzing data and generating basic reports using Excel
â?¢ Willingness to travel (potentially)
Whatâ??s In It For You?
â?¢ Gain valuable experience within a global financial institution
â?¢ Join a collaborative team of professionals
â?¢ Enjoy a central work location in Basel
â?¢ Hybrid Work Environment (50% working from home)
Does this role align with your experience and interests?
Apply! We look forward to receiving your application.
Please note we can only consider applicants who are eligible to work in Switzerland.
In this role, you will work closely with an existing internal administrator, providing essential support in purchasing and procurement administrative tasks. As a highly organized professional, you will excel in interacting with multiple stakeholders effectively.
This is a temporary position (100%), with an immediate start date, (latest September 2024), and concludes on March 31, 2025.
Key Responsibilities:
â?¢ Assist with the administration of joiner, mover, and leaver processes for ITS (Information Technology and Services) staff and contractors
â?¢ Maintains ITS information on the intranet and in other systems, including the organisation chart
â?¢ Provide cover and back-up for similar coordination and administration functions within ITS
â?¢ Organises and coordinates meetings and events, both internal and external
â?¢ Updates ITS-relevant contact details in the Contact Management System
â?¢ Assist with other administrative tasks for ITS
â?¢ Handling day to day operational tasks and queries from suppliers regarding purchase orders and invoicing
â?¢ Collect purchase order requirements and perform quality control to submit into procurement system
â?¢ Prepare requisition requests for approval and submission
â?¢ Coordinate troubleshooting and resolve requisition and receipt issued between IT and Finance
â?¢ Data housekeeping (Excel/SharePoint)
Experience and Skills Weâ??re Looking For:
â?¢ At least 1 years of experience in purchasing or procurement administrative/support role
â?¢ Proficiency in Oracle Fusion, Microsoft Excel, and SharePoint
â?¢ Experience in identifying and resolve basic procurement-related issues or escalate them to the appropriate personnel. Strong customer service skills
â?¢ Hands-on experience with analyzing data and generating basic reports using Excel
â?¢ Willingness to travel (potentially)
Whatâ??s In It For You?
â?¢ Gain valuable experience within a global financial institution
â?¢ Join a collaborative team of professionals
â?¢ Enjoy a central work location in Basel
â?¢ Hybrid Work Environment (50% working from home)
Does this role align with your experience and interests?
Apply! We look forward to receiving your application.
Please note we can only consider applicants who are eligible to work in Switzerland.
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