Operations specialist

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PURPOSE OF JOB
Conducting comprehensive due diligence on legal entity contractors (training, user assistance with the system, etc.)
Monitoring compliance with internal procurement procedures: checking the use of preferred suppliers and ensuring that the type of goods and/or services being procured matches the supplier category; reviewing commercial proposals when using suppliers outside the preferred list; maintaining analytics on violations.

DUTIES
1.    Controls compliance with internal procurement procedures when approving contracts from 300 thousand to 6 million rubles;
-    Checks the use of preferred suppliers and the compliance of the type of goods and/or services purchased with the supplier category;
-    Checks the availability and accuracy of commercial offers in the case of using a supplier outside the preferred list;
-    Maintains statistics and analytics on violations by Initiators during contract approvals and provides them to the General Director and the Takeda Russia leadership team upon request;
2.    Conducts comprehensive third-party reviews (TPRM) relevant to the Moscow office and the plant in Yaroslavl in the Ariba system;
-    Provides technical support to Initiators in the process of third-party reviews (TPRM);
-    Creates a Third Party Review Request in the Ariba system based on data from the approved form sent by the Initiator;
-    Conducts an initial review of the third party within the created Request;
-    Collects the necessary reports for the initial review of the third party (from SPARK, Dow Jones, X-Compliance systems) and uploads them to the Request;
-    Displays all identified risks of the third party in the Request;
-    Sends questionnaires to the reviewed third parties according to the risk categories determined by the Ariba system and identified during the initial review;
-    Uploads the completed questionnaires to the Request and forwards them to the control owner for evaluation;
-    Notifies Initiators about the completion and results of the review, and provides information on the validity period of the completed review;
-    Informs Initiators about recommendations from relevant experts on working with the third party (Risk owners);
-    Maintains a request registry table, entering information about the results and timing of the review, recommendations from relevant experts, and updates this information;
-    Tracks reviews with expiring validity periods and notifies Initiators about the need for a new review 3 months before the review expires;
-    Verifies the presence of a valid review with the corresponding category of goods/services when approving contracts.
3.    Collects statistics and prepares analytics and presentations on TPRM reviews and contract approvals from 300 thousand to 6 million rubles for reporting at committees (Leadership Team Committee, Risks, Ethics & Compliance Committee).
4.    Maintains and improves qualifications for optimal job performance.
5.    Complies with the norms and rules established by the company's internal regulatory/local documents (orders, directives, instructions, regulations, and guidelines, etc.).
6.    Performs other duties within their competence that do not contradict this job description.

Education: 
Preferably higher education.
Experience: 
Experience in international companies in the field of internal control, finance, or accounting for at least 2 years (preferred).

Knowledge: 
Proficiency in English at Upper Intermediate level or higher.

Special Knowledge and Skills:
-    Proficiency in Microsoft Excel (handling large data tables and analytics) and Microsoft PowerPoint (preparing presentation materials with analytics results for management).
-    Attention to detail and the ability to master a large amount of information regarding the functioning of internal systems (Ariba and others).

Additional Requirements:
Information analysis, systems thinking, process management, results orientation approach, change management.