Office Manager (60%)

Spencer Stuart is a global leader in executive search and the adviser of choice to top companies seeking counsel on senior leadership needs. Our clients include leading multinational corporations, medium-sized businesses, entrepreneurial startups and nonprofit organizations across a variety of industries. Founded in 1956 and still privately owned, Spencer Stuart today has 56 offices in 30 countries. Our global reach, leadership in CEO and senior executive searches, and status as the premier firm for board counsel and recruitment give us unparalleled access to the world’s top executive talent.

We have been in Switzerland uninterruptedly since 1959. For our Zurich office, we are recruiting an experienced, dynamic and reliable

Our office hosts many visitors from around our firm, as well as clients and candidates daily. Our goal is to present each with a warm, professional, and discreet experience. The Office Manager/Receptionist desk serves as the first voice, face, and service experience for many within and outside our firm, and it must embody our brand promise.

Main Responsibilities

• Greet/welcome all clients, candidates, and visitors, offer a beverage, and escort individual to the appropriate location within the office.
• Serve as local point of contact for scheduling and maintenance of internal and external videoconferences, conference room space, as well as allocation of office space
• Provide administrative assistance to consultants, visiting consultants, the administrative manager, and EA staff with search-related production and data entry requirements, including document creation (progress reports, candidate presentations, and other routine correspondence).
• Assist with ad-hoc projects for client events and Swiss office gatherings, including on-site presence, capturing invitee data in our software, and preparing necessary materials.
• Prepare for internal meetings, including catering and special orders
• Handle incoming and outgoing mail and deliveries
• Responsible for maintaining/ordering all office supplies, production room materials, café grocery orders and other materials, as requested.
• Answer/handle all main switchboard calls in a timely and efficient manner.
• Maintenance of printers (toners, papers, repairs)
• Manage reception-related suppliers’ invoices
• Coordinate parking overflow
• Serve as the main contact for the Building Manager and office cleaners
• Support IT Leader
• Assist with select additional office administration tasks

Qualifications and Skills

• Always exhibit a professional presence and appearance, as well as sensitivity regarding the confidential nature of executive search.
• Possess and exhibit a high degree of comfort working in a fast-paced and openly communicative, yet confidential, environment
• High level of integrity, adaptability, sense of anticipation and quality, attention to detail, self-starter; decisive; productive and well-organized.
• Commercial education (KV) or higher
• Perfect oral and writing proficiency in German and English,
• Proficient MS Office knowledge

What we offer

• A strongly international, dynamic environment
• A dedicated and highly motivated team to join, to work and have fun with

Please send your application with a motivation letter and resume via email to:

Spencer Stuart Switzerland AG, Dr. Sandra B. Honsell, Write an email, www.spencerstuart.com