Methods Analyst
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Qualification and background:
Professional, preferably trained in the Contracts and Procurement or Commercial fields.
International Experience Required: No
Professional experience: > 2 years’ experience in Contracts & Procurement Processes, Tools, etc., preferably in Brazil (or working with Brazil).
Knowledge of Brazilian context.
University Degree in Business Administration, Economics, Engineer or International trading
IT Tools:
MS Office package (mainly Excel, but also Outlook, Teams, Word, PowerPoint) advanced level.
SAP (MM - Materials Management module)
Languages:
Portuguese: Fluent, written, and oral.
English: Advanced knowledge, written and oral.
Main Personal Abilities:
Advanced Human Relations, Problem Solving and Planning / organizing / coordinating / controlling.
Ability to work under pressure, proven track record as strong team player, autonomous, rigorous, cross-functionality, Organization,
Dynamism, Hardworking & Leadership.
Good organizational skills.
Excellent interpersonal skills with the ability to communicate and collaborate at all levels with the various stakeholders.
Self-motivated and driven.
Strong presentation and analytical skills.
Strong communication skills with the ability to motivate, influence and manage others to deliver change.
Ability to maintain an objective approach when faced with competing priorities.
Understanding of how changes in one business area impact other areas.
Proactive, 'can do' attitude.
Ability to work as part of a cross functional team.
The Supply Chain Process & Performance Analyst works in the Methods Department (MSFF) in the Contracts & Procurement Methods activities:
Processes / Procedures / Organization
Update the Contracts & Procurement-related procedures, and in sharing them together with the Group Company Rules related to procurement activities.
Analyze the procurement process and identify improvement opportunities.
Ensure consistency of Contracts & Procurement local referential and its respect by users.
Organize and structure documentation and archiving of the Contracts & Procurement entity.
Keep an updated Organization Chart of the Supply Chain Entity.
Analysis/Reporting & Performance Monitoring
Support the reporting Supply Chain Performance and Supply Chain Dashboard on a monthly/ quarterly basis.
Consolidate KPIs.
Consolidate and implement Supply Chain reporting such as but not limited IECP.
Participate to benchmarking initiatives.
Support Supply Chain team in the identification and recording of any kind of savings.
Communication:
Facilitate the internal communication between Supply Chain and other entities of the affiliate for Procurement matters.
Markets monitoring:
Conduct market studies requested in the affiliate.
Make available market indicators and support buyers when performing market studies.
Suppliers Management:
Participate in the development of the supplier pre-qualification process.
Support buyers when performing supplier evaluations.
Maintain an updated SQM (Supplier Quality Management) Database.
DD (Due Diligence): Keep an updated DD status of the Suppliers used by Supply Chain, working closely with the Compliance team.
Planning:
Support the preparation, analysis, send out and update of the master procurement planning (MPP) / contract follow-up reports.
Tools:
Be the focal point for all Supply Chain tools support and provide first level support to Supply Chain users on tools
Ensure the training of SAP MM end users and be the level 1 support for Supply Chain staffs.
Support the deployment and upgrade of tools and ensure user training on others Procurement tools.
Audits:
Support as may be required for Contracts & Procurement-related matters in all type of Audits (Partners, internal, external, etc.).
Perform the SOX Controls under the responsibility of Supply Chain.
Know-how:
Work closely with Methods team to support Supply Chain Team Leads and with headquarter to ensure embedding of Contracts & Procurement know-how.
Perform analysis related to the Contracts & Procurement activities, including diagnostics and recommendations.
Prepare and update the templates needed for the performance of the Contracts & Procurement tasks, or assist the Team Leads in this task.
Accountabilities:
To ensure the appropriate use of Contracts & Procurement tools in the affiliate in respect of Contracts & Procurement rules and procedures.
To support optimization the overall performance of the Supply Chain processes within COMPANY.
To improve the quality and the value of the services delivered by the Contracts & Procurement entity.
To participate to the improvement Contracts & Procurement practices.
To monitor the procurement performance.
To follow various markets, participate to the follow-up and the evaluation of Contractors/Suppliers.
To anticipate the needs of operational entities through the update of the procurement planning and the follow up of the activity.
To ensure the appropriate use of Contracts & Procurement tools in the affiliate in respect of Contracts & Procurement rules and procedures.
The job holder will ensure that:
HSE and Supply Chain procedures and policies are in place and maintained.
Company rules are followed or derogated for.
General Specifications, Guidelines and Manuals are taken into account.
Contract and Procurement know-how is shared within COMPANY’ Group.
The methods team improves the quality of service and increases the value added to procurement processes. It assists in providing adequate met & tools to the SC&LC organization.
The job requires good knowledge of the Oil and Gas industry and its environment. The job holder works in close collaboration with suppliers and the shareholders.
Office currently based in Rio de Janeiro with regular offshore and national onshore site visits when required.
Job Dimensions:
Annual turnover purchasing: 50 to 500MUSD Number of Purchase Orders /Year: >10 000
Global contract value: >500 MUSD Number of contracts /Year: >300
Number of Materials items in stock: > 2 000 Stock value: >100 MUSD
Number of import files/year: >50 Number of suppliers: >100
Number o staff in C&P: 17 Number of staff in TEPBr: ~250
Number of users of different systems: 17
