Materials Coordinator I

Materials Coordinator I - Contract - Carlsbad, CA

Proclinical is seeking a Materials Coordinator I for a contract role in Carlsbad, CA.

Primary Responsibilities:

The successful candidate will focus on managing the receipt, documentation, and coordination of materials within a dynamic manufacturing and laboratory environment. The role requires attention to detail, effective communication, and the ability to adapt to changing priorities.

Skills & Requirements:

• Strong attention to detail and organizational skills.
• Proficiency in data entry and ERP systems.
• Knowledge of Quality Management Systems and SOPs.
• Ability to resolve invoice discrepancies and coordinate with various departments.
• Experience with inventory management and material control.
• Effective communication and teamwork skills.
• Ability to operate heavy equipment and vehicles.
• Commitment to ethical standards and company policies.
• Flexibility to adapt to changing priorities.

The Materials Coordinator I's responsibilities will be:

• Receive incoming materials and verify against specifications, vendor documents, and purchase orders.
• Support the Quality Management System by adhering to documentation practices and Standard Operating Procedures (SOPs).
• Perform accurate data entry in the Enterprise Resource System (ERP) for material transactions.
• Maintain receiving documentation in compliance with internal procedures and SOPs.
• Follow best practices for material inventory, purchasing, and control, and provide improvement recommendations.
• Resolve supplier invoice issues in collaboration with Purchasing and Accounts Payable.
• Coordinate with Quality Assurance and Quality Control for timely testing and release of materials.
• Conduct cycle counts and wall-to-wall counts as needed.
• Pick and stage materials for manufacturing and laboratory support.
• Ensure accurate client billing and raw material traceability through timely return-to-stock processing.
• Maintain organized work areas using 6S principles (sort, straighten, standardize, shine, sustain, safety).
• Reconcile inventory variances with Manufacturing and laboratory departments.
• Package and ship materials and samples to customers and testing facilities, monitoring shipments for potential delays.
• Provide backup support for client audits.
• Manage relationships with suppliers and internal/external stakeholders.
• Adapt to changing priorities in a high-paced environment.
• Operate heavy equipment and vehicles to move materials.
• Uphold high ethical and moral standards.
• Communicate effectively with supervisors, colleagues, staff, and clients as needed.
• Participate as a team player in all aspects of the business.
• Adhere to quality standards set by regulations and company policies.
• Perform other duties as assigned.

If you are having difficulty in applying or if you have any questions, please contact Anderson Maldonado at Write an email

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.