Executive Coordinator, Pharmaceutical Sciences

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At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

Join Takeda as an Executive Coordinator where you will provide comprehensive administrative support to two to three members of the Pharmaceutical Sciences Leadership Team (PSLT) . As part of the PSLT, you will report to the Head of Pharmaceutical Sciences Strategy and Business Excellence.

• Manage specialty documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Use appropriate tools for required work including Microsoft Outlook, Word, Excel, and PowerPoint to track, analyze, document, and report data.
• Review documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards, and sends communications on behalf of the PSLT member.
• Arrange travel; complete expense reports in a timely manner.
• Collect, review, analyze, interpret, enter, and format accurate data into intranet, spreadsheets, databases and other electronic tools.
• Interface and communicate with internal and external customers; direct people to the appropriate resources.
• Research solutions and respond to email and phone inquiries with minimal input from direct supervisor; interact effectively with all levels of employees throughout the company.
• Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into accounting system; approve transactions; respond to inquiries from accounts payable and payees.
• Gather input for budgets; track and update budget forecasts; prepare reports for the department summarizing budget status.
• Schedule meetings, calls, and other interactions based on the priorities of the leader and/or function.
• Initiate, develop, lead, and participate in improvement processes; actively participate in resulting process improvements.
• Understand the structure of the organization and develop a strong network across departments; draw on network to answer questions, solve problems, and successfully execute responsibilities.
• Organize internal engagement events and support the planning and implementation of leadership engagements across the organization.
• Provide administrative support to employee workstreams, including in relation to Career Development, Work Processes, and Wellness.
• Demonstrate confidentiality in execution of all responsibilities.
• Perform other duties as required.

• High school diploma/GED required.  Associates degree or bachelor’s degree preferred. 
• Minimum 8 years of relevant work experience, or equivalent combination of training and experience.  Some industry experience is preferred.  
• Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. 
• Excellent verbal and written communication skills.
• Show initiative and ‘self-starter’ mindset by researching information needed to complete tasks as assigned within scope of duties.

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

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Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

U.S. Hourly Wage Range:

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S.based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S.based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. 

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.