Executive Assistant - BTO & EMEA COO

We are looking for an Executive Assistant to support a Senior Executive who is leading Business and Technology Operations and EMEA COO within Group Technology & Operations, to manage administrative processes in an agile team whilst maintaining absolute discretion.

If you’re customer focused, reliable, flexible, and committed to the business then it would be an excellent opportunity and we would like to hear from you.

What you will do

• Provide administrative support for a Senior Executive within GTO.

• Executive diary management ensuring best use of the Executive’s time

• Proactively deal with Executive’s emails, delegating where appropriate

• Provide meeting support including coordinating operational aspects of the meetings and weekly calls.

• Process expenses and invoices for Executives and wider teams

• Travel coordination (including flights, hotels, transfers etc) in line with Company guidelines for the Executives and wider teams

• Collate supporting documents for scheduled meetings, ensuring they are received in a timely manner

• Work with GTO Executives to assist where required in meeting facilitation, SharePoint management, keeping corporate calendars up to date and other tasks as required

• Close collaboration with other Executive Assistants supporting GTO Executives.

• Arrange facilities for meetings and offsites

• Manage administrative tasks independently

What you bring

• At least 5 years of experience working as an Executive Assistant in an international company with top level executives

• Experience working in a multi-cultural environment

• Highly trustworthy, loyal person who communicates well and is used to interacting with senior executives and industry contacts

• Excellent communication, networking, and organizational skills

• Excellent verbal and written communication skills in English. German would be an advantage.

• Proficient computer skills (MS Office)

• Familiar with using travel systems and other Zurich business applications necessary to conduct the role (training will be provided if external)

Additional Information

We look forward to receiving your online application.

Zurich wants to attract the best talent and we acknowledge that talents might not always be available full-time. At Zurich we will consider requests for flexible working. Many of our employees work flexibly in a variety of ways. Please talk to us during the interview about the flexibility you may need.

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Information for recruitment agencies

Zurich does not accept any applications from recruitment agencies for this position. We refuse any responsibility for unsolicited applications as well as any associated fees.

Why Zurich

At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?

We are an equal opportunity employer who knows that each employee is unique - that’s what makes our team so great!
Join us as we constantly explore new ways to protect our customers and the planet.

• Location(s): CH - Zürich
• Remote working:
• Schedule: Full Time
• Recruiter name: Cameron Bleach