Association Administration Assistant

Association Administration Assistant

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

MCI Benelux SA is looking for an enthusiastic, dynamic, and pro-active Association Administration Assistant to join our busy Association Management & Consulting (AM&C) department.

About the role

You will provide administrative and logistical support to our association management teams to deliver high-quality services and value to our clients. In coordinating and communicating with our volunteer groups and committees, you will also support our associations’ mission and activities.

Duties and Responsibilities

• Schedule meetings, prepare agendas, reports, and presentations for board, committee and working party meetings. Coordinate with all attendees.
• Facilitate meetings, capturing action items and decisions. Manage post-meeting activities such as distributing minutes, tracking all action items and following up on outstanding items.
• Provide administrative support, including scheduling, travel arrangements, and expense management.
• Support with managing administration for corporate partnership deals and sponsorship agreements.
• Track and manage the administration of grants and awards for a health care association.
• Maintain governance documents, policies, and other relevant materials in a centralised repository.
• Assist with the planning and execution of association events, programs, and projects.
• Liaise with volunteer groups and committees and provide them with guidance, resources, and feedback.
• Handle inquiries from members, partners, and the public and direct them to the appropriate person or department.
• Organise and maintain files, records, and databases.

Your profile

• Eligible to work in the EU.
• At least three years’ experience in an administrative or support role, preferably in a non-profit or association setting.
• Fluent in English (verbal and written level C1), Knowledge of another language is an asset.
• Proficient in the Microsoft Office package, Google Suite, and other web-based tools.
• Ability to work independently and collaboratively with a diverse team.
• Strong organizational, time management, and problem-solving skills, with the ability to prioritise and multitask.
• You are flexible, agile and committed especially in busy periods.
• Knowledge of and interest in the association's field and mission.
• Willingness to travel abroad for certain meetings and events.
• Available to join the team rapidly.

We Offer

The opportunity to work in an international and dynamic environment with multi-cultural colleagues.

• A full-time job (40h/weeks with 12 recuperation days per year)
• A competitive salary package which includes: meal vouchers, hospitalisation, and group insurance
• Continuous learning & development opportunities via our MCI Institute (online & offline L&D suites)
• Open-minded company with room for creativity & innovation

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!