Administrative Assistant
Wallee Group is a leader in delivering advanced payment solutions, focusing on providing robust, scalable, and secure systems across multiple domains. We are dedicated to enhancing customer experiences by offering innovative payment and finance systems that support businesses in growing efficiently. Our operations span across multiple countries, and we thrive on collaboration and agility.
At Wallee, we aim to stay at the forefront of market trends, continuously innovating to provide the best services to our customers.
For our office in Vilnius, we are looking for an Administrative Assistant to join the company and support the Talent & Culture Operations. The position will report to the HR Manager. The ideal candidate should have good organizational skills with a passion to create an engaging work environment. This role will ensure the smooth organization of the office in Vilnius while providing support to the HR Manager on specific processes such as recruitment, hiring, onboarding, offboarding across all our locations.
Responsibilities:
o Ensure smooth running of the office.
o Organize team/company events.
o Provide support for the employee onboarding, offboarding and other internal HR processes.
o Provide support for the recruitment process (post positions, screen candidates, schedule interviews).
o Maintain the communication with external parties (e.g: migration office, third party providers).
o Support internal communication and ensure that all Talent & Culture related information are up to date on our intranet
o Ensure the accuracy and update of the employee database.
- Strong proficiency in English communication.
- Prior experience in office administration duties.
- Experience in candidate screening is a valuable addition.
- Skills in self-management, communication, and interpersonal relations.
- Constructive problem-solving and self-driven attitude.
- Open-minded with a focus on people skills.
- Ability to manage workload effectively and collaborate across locations.
- We offer a modern and safe working environment in the heart of Vilnius city, with career opportunities.
- Flexible working hours.
- Work in a professional, international team with flat hierarchies.
- Hybrid way of working with 2 home office days/week.
- Additional 4 weeks of remote work opportunity per year.
Salary range: 2000-2500 EUR (gross)
Winterthur / Zürich / Hamburg / Vilnius / Luxembourg
