Sr. Administrative Assistant
Johnson & Johnson is recruiting for a Sr. Administrative Assistant in Raritan, New Jersey.
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Sr. Administrative Assistant will support several members of the leadership team of Global Medical Affairs, Oncology, who report to the Vice President, Global Medical Affairs, Oncology.
Job description:
- Provide full administrative support and project coordination to senior leaders and other department personnel
- Manage multiple complex calendars, as well as booking domestic and international travel
- Maintain flexibility, anticipation, and advanced organizational skills which are essential for arranging and adjusting to changing daily schedules
- Schedule and prioritize all logistics for internal and external meetings -- including drafting of attendee list, invitations, acting as point of contact for attendees, off meeting site contracting,
- Utilize technology to optimize all business interactions to include all virtual meetings, to include Zoom and Teams
- Manage catering and room setup with tech equipment as needed
- Proactively seek out opportunities to make team management and oversight more efficient
- Aid in developing project communications, including but not limited to PowerPoint decks, Word
documents, Excel spreadsheets, SharePoint administration, etc.
- Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time-zones and cultures
- Facilitate and manage interview scheduling and Totality administration when needed
- Prepare monthly expense reports through Concur.
- Assist Executive Administrative Assistant in maintaining team distribution lists and other global administrative tasks across the team
- Partner with all team administrative assistants as needed across the Global Medical Affairs Oncology team to provide seamless support
