Executive Assistant to the CEO

Executive Assistant to the CEO

• Full-time

Company Description

Founded in 2012, MindMaze is a global leader in brain technology and digital neurotherapeutics solutions for brain health and recovery. Its mission is to accelerate the brain’s ability to recover, learn and adapt. The company has two core divisions – Healthcare and Labs – working collaboratively at the intersection of neuroscience, bio-sensing, engineering, mixed reality, and artificial intelligence.

MindMaze Healthcare is advancing a universal platform for brain health with breakthrough solutions to some of the world’s most challenging problems in neurology, including stroke, Parkinson’s disease, and Alzheimer’s disease.

For more information, please visit www.mindmaze.com.

Job Description

We are looking for an Executive Assistant to support our CEO on his day-to-day. Based in MindMaze Headquarters in Lausanne, you will act as a gatekeeper and first point of contact for various internal and external stakeholders managing complex & busy calendars, adjust schedules to ensure priorities are being met, and handling all administrative and organizational matters of daily business. The ideal candidate will be an adept anticipator, a poised and polished individual able to juggle competing priorities in a deadline-driven way.

Principal Responsibilities

1- Calendar and Schedule Management

• Coordinate and manage the CEO's complex calendar
• Organize meetings with the executive team, investors, and board members
• Prioritize and arrange appointments, ensuring the CEO's schedule is optimized and conflicts are minimized.
• Provide timely reminders and prepare necessary materials for scheduled events.

3- Communication and Correspondence:

• Manage and screen incoming calls and correspondence for the CEO.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

4- Meeting Support:

• Organize and coordinate meetings, including logistics, agenda preparation, and distribution of relevant materials.

5 - Relationship Management

• Build and maintain positive and professional relationships with internal and external stakeholders, including board members, executives, clients, and partners.
• Serve as a point of contact between the CEO and stakeholders, ensuring effective communication and prompt response to inquiries.

Please submit your CV in English.

Qualifications

Skills that we look out for are among:

• Bachelor’s degree in hospitality management
• 3+ years of experience supporting C-Level executives in a family office or a small to mid-size company
• Demonstrated high-level calendar management skills
• English and French must be fluent (C1/2 level)
• Flexibility will be required outside established hours
• Excellent written and verbal communication skills, including strong editing and proofreading abilities
• Commitment to confidentiality and adept at handling sensitive information
• Tech Savvy, you can use existing and new IT tools quickly
• Professionalism, poise, and ability to remain calm under pressure

Additional Information

MindMaze provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws