Executive Assistant
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Are you a highly experienced administrative professional with a consistent track record of working in fast-paced, multidimensional environments? Expedia Group is looking for a high caliber Executive Assistant to provide support to multiple VPs and Leaders within the organization. Due to the nature of business in this environment, you will have sound judgement, common sense, and a collaborative and inclusive spirit. And of course, a love for travel!.
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Please note, this role must be based in our Seattle or San Francisco office.
The ideal candidate is someone who has a real passion for making leaders and organizations better, through relationships, collaboration and keeping things running with great process. This position requires someone who is organized; has excellent interpersonal skills; shows initiative, and drive; and the ability to set priorities and handle multiple tasks at a time with little direction.
To be successful, you can anticipate and remove administrative roadblocks; make timely decisions; have strong planning and organizational skills; have experience supporting multiple VPs with domestic and international employees. You should be able to build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world.
What You’ll Do
- Receives multiple information requests and anticipates information monitoring needs.
- Uses information management tools (e.g. Basecamp, SharePoint, Workday, Streams) and documents standard processes for sharing information using those tools (e.g., how to send a link to information/files and track receipt).
- Uses organized systems to store or archive information/files as appropriate, and follows company protocols for disposing of sensitive information.
- Orchestrates logistics for team events both onsite and offsite teams including catering, room setup, and room planning.
- Manages administrative tasks for implementation of employee engagement activities/events.
- Continuously reviews personal results against desired standards and takes corrective action to ensure success.
- Proactively takes on assignments to stretch own capabilities and contributes to overall team performance levels.
- Develops understanding of organizational terminology, org structure of whole company.
- Ensures there is coverage during absence. Provides coverage for peers when absent.
- Balances several projects and tasks simultaneously with minimal error and without losing track of important details or deliverables.
- Recognizes inefficiencies in process and makes independent and scalable recommendations/changes to improve efficiency.
- Considers team members’ time commitments in creating schedules and planning meetings.
- Tracks deadlines follows up with team members to ensure deadlines are successfully met.
- Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate.
- Attends offsite meetings and takes notes.
- Manages daily schedules and sets up personal appointments for the executives.
- Coordinates all travel arrangements, including itineraries, flight check-in, transportation to and from airport, etc.
- Manages group calendar for team.
- Builds strong relationships across the organization with internal and external stakeholders.
- Handles confidential information with integrity.
- Connects with extended EA teams to proactively plan team's calendar needs.
- Connects in with team members to ensure that their leader's calendar is best accommodating the team's needs.
- Processes expenses, handles vendor set-up and corporate credit card reconciliation.
- Handles vendor set up and invoicing for suppliers not paid through credit card.
Who You Are
- Minimum of five years of experience of relevant work in a rapidly changing environment. Experience working for a technology company a plus.
- Experience working with senior-level Executives, is a must.
- Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and Visio.
- Experience with expense reporting and travel management tools.
- College degree in business preferred, or applicable work experience.
- Detailed planning, time management, and organizational skills.
- Exceptional written, verbal, and interpersonal communication skills.
- Team and customer service orientation.
- Positive, proactive, and able to have fun at work.
Why join us
Expedia Group recognizes our success is dependent on the success of our people. We are the world's travel platform, made up of the most knowledgeable, passionate, and creative people in our business. Our brands recognize the power of travel to break down barriers and make people's lives better - that responsibility inspires us to be the place where exceptional people want to do their best work, and to provide them to tools to do so.
Whether you're applying to work in engineering or customer support, marketing or lodging supply, at Expedia Group we act as one team, working towards a common goal; to bring the world within reach. We relentlessly strive for better, but not at the cost of the customer. We act with humility and optimism, respecting ideas big and small. We value diversity and voices of all volumes. We are a global organization but keep our feet on the ground so we can act fast and stay simple. Our teams also have the chance to give back on a local level and make a difference through our corporate social responsibility program, Expedia Cares.
If you have a hunger to make a difference with one of the most loved consumer brands in the world and to work in the dynamic travel industry, this is the job for you.
Our family of travel brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Egencia®, trivago®, HomeAway®, Orbitz®, Travelocity®, Wotif®, lastminute.com.au®, ebookers®, CheapTickets®, Hotwire®, Classic Vacations®, Expedia® Media Solutions, CarRentals.com™, Expedia Local Expert®, Expedia® CruiseShipCenters®, SilverRail Technologies, Inc., ALICE and Traveldoo®.
Diversity statement
Expedia is committed to creating an inclusive work environment with a diverse workforce. All applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, or national origin.
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The total cash range for this position in Orlando is $72,000 to $100,500. Employees in this role have the potential to increase their pay up to $115, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.
The total cash range for this position in Seattle is $66,000.00 to $92,500.00. Employees in this role have the potential to increase their pay up to $105,500.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.
Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee’s passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership.View our full list of benefits.
About Expedia Group
Expedia Group (NASDAQ: EXPE) powers travel for everyone, everywhere through our global platform. Driven by the core belief that travel is a force for good, we help people experience the world in new ways and build lasting connections. We provide industry-leading technology solutions to fuel partner growth and success, while facilitating memorable experiences for travelers. Expedia Group's family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™.
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Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals to whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.
Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
