Office Manager

Readily3D commercializes revolutionary new 3D printers which can produce objects in less than 30 seconds, by using a volumetric process instead of the traditional layer-by-layer approach. Our current focus is on biofabrication, where we allow researchers to make biological structures with a speed and scale that no other technology can currently match. Check out readily3d.com for further information.

As our global sales are ramping up, we are seeking a seasoned Office Manager(80-100%) to manage our operations and administrative activities. The Office Manager will be instrumental in guiding the development and operational framework of the company.

Key responsibilities:

Manage operations and logistics, including:

• Planning, communications and coordination of shipping/installations for customer sites, demos and trade shows
• Shipping and receiving of high-tech goods for R&D and Inventory
• Ordering and management of office supplies
• Support for business travel of the team members (tradeshows, conferences, customer support, commissioning of machines).

Manage administrative tasks, including:

• General Bookkeeping (e.g. invoicing, accounts payable/receivable, bank reconciliation)
• Review and negotiate agreements and contracts (e.g. office rental, utilities, etc.) to protect the company’s interests while ensuring compliance with legal and regulatory standards. Interface with outside legal support and company executives as required.
• Coordinating, assembling and tracking of technical and legal documentation for public bids/tenders
• Preparing financial reports for the board meetings and public grants awarded to the company.
• Management of daily HR tasks
• Other duties as assigned by CEO

You:

• Must have a successful track record as an Office Manager or Senior Admin in a startup or small/medium enterprise operating in the hardware manufacturing industry
• Have a “can-do”, self-motivated and curious personality
• Are able to take responsibilities, focus on priorities, and respect deadlines
• Are fluent in English, spoken and written. French is a plus.
• Have a knowledge of import/export regulations, ideally for hardware goods
• Have a prior knowledge of Bexio, or of a similar Finance/MRP platform
• Have ideally basic legal know-how or are willing to learn key legal concepts

What we offer:

• The opportunity to be at the heart of a young and dynamic company at an early stage
• The opportunity to grow professionally and get more responsibility quickly
• A stimulating working environment in an exciting biotechnology industry.
• Flexible working hours, 42h work-week, 25 days of vacation per year

Conditions:

• Place of work: Lausanne region
• Employment rate: 80-100%
• Starting date: as soon as possible