Office Manager
About GTT:
GTT is a leading global provider of secure cloud networking solutions for multinational organizations. We design and deliver solutions that leverage advanced cloud, networking and security technologies. We complement our solutions with a suite of professional services and exceptional sales and support teams in local markets around the world. We serve thousands of national and multinational companies with a portfolio that includes SD-WAN, security, Internet, voice and other connectivity options. Our services are uniquely enabled by our top-ranked, global, Tier 1 IP backbone, which spans more than 260 cities on six continents. The company culture is built on a customer-first service experience reinforced by our commitment to operational excellence and continuous improvement in our business, environmental, social and governance practices. For more information, visitgtt.net.
Role Summary:
General reception and office management responsibilities, making sure our Sofia office is a safe, productive and pleasant place for colleagues and visitors. Assist the Real Estate Manager as necessary.
Job Scope/Supervision:
Reports to the Real Estate Manager. Interacts with all GTT employees in Sofia, internal and external visitors, Accounts Payable team, the Security team, Office Managers at other locations, Building Management team, and external contractors and suppliers.
Duties and Responsibilities:
· Reception duties to include welcoming and assisting colleagues and visitors
· Coordinate meeting room bookings
· Ensure security procedures are followed and manage keys, badges, parking
· Deal with incoming and outgoing mail and deliveries
· Procure and manage office related services (cleaning, refreshments, office supplies, minor works etc)
· Plan, coordinate and arrange company events such as Christmas parties, team building activities, charity events
· Be the first point of contact for the landlord’s Building Management team
· Assist with annual security audits and H&S inspections
· Provide admin support to the Real Estate Manager as necessary
· Assist Real Estate Manager in documenting and sharing best practice with all offices
· Take the lead in any office remodeling projects
Required Experience/Qualifications:
Excellent English
Highly numerate
Diploma of Secondary Education
Experience of working in a customer facing role.
Experience of office management
Desirable Experience/Qualifications:
Bachelor's degree in Business or Facilities Management related field
Experience of working in an international organization
Hours/Travel/Shift (Where Applicable):
Required to work usual office hours. Note: this role will be 100% office based.
Mon- Friday (9:00-17:30)
EEO Statement:
GTT provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, GTT complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
GTT expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of GTT’s employees to perform their job duties may result in discipline up to and including discharge
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