Office & Event Manager
About the job
Do you enjoy working in a dynamic environment, working independently and taking ownership of your tasks? Then we might have the perfect role for you in Saxo!
You will join a dynamic office taking on an exciting role, where you will get plenty of opportunity to handle a large variety of challenging tasks. You will work as an Office Manager referring to our local CEO while also supporting other important tasks within Event Management and Human Resources.
Responsibilities
Management CEO Support
Handling of daily correspondence and maintaining deadlines
Preparation and review of internal documentation and presentations
Contact person for all sorts of requests involving the CEO or the Board of Management
Coordination of various topics around Sales, HR (such as implementation of the digital employee Onboarding flow for the Swiss entity in Workday), office management (such as events and all staff meetings)
Business trip arrangements for CEO, Board of Management and Board of Directors
Responsible for expense reimbursement for the CEO
Secretary to the BOM: planning and coordinating the monthly management meeting and taking minutes
Event Coordination
Plan, coordinate and execute client events and seminars according to requirements, target audience and objectives, including all related logistics and administrative tasks
Plan and maintain budget, invoicing and deadlines for events
Research and secure venues and source and negotiate quotes with vendors and suppliers
Planning and managing the calendar of events and updating the management
HR Coordination
Supporting the local Management Team in the hiring process (position management, coordination of interviews, alignment of internal approvals from HQ, setting up induction sessions and on-/offboarding of new employees, preparing reports and analysis)
Coordination of any HR topics with external HR Business Partner on HR administration and payroll
Responsible for ongoing alignment with HR Group activities and updating relevant documents
Preparing of management reports and analyses with regards to HR topics by using the people tool Workday
Maintaining Workday’s set-up according to Swiss labor regulations
Your profile
5+ years of experience as assistant on C-level
Basic knowledge of Swiss labor regulations
Experienced in event management with a strong affinity for sales activities
Dependable, discrete, trustworthy and high integrity
Strong organizational skills that reflect ability to perform and prioritize tasks efficiently and with attention to detail
Comfortable working in a fast-paced environment, have the ability to interact with staff at all levels and work effectively in a team environment, representing and adhering to Saxo’s values and behaviours
Distinct team competence
Excellent communication skills
Fluent in German and English (French)
We get curious people invested in the world
When you work at Saxo, you become a Saxonian and part of a purpose-driven organisation, where good ideas are always taken seriously, and where you can make a true impact. We are invested in your development, and you can expect a robust career from day one when you join Saxo – no matter which role you take on.
You will join 2,500 other ambitious colleagues across 15 countries and become part of an international organisation. Working in Saxo, you will get to meet colleagues from many different cultures and backgrounds, and you should know that we value diversity and inclusion and see it as a genuine source of strength to drive growth, foster innovation and position us for long-term success.
We encourage an open feedback culture and supportive team environments enabling employees to grow and fulfil their career aspirations.
When you bring passion, curiosity, drive and team spirit, your learning journey will be dynamic and your career opportunities in Saxo will be immense.
At Saxo we don’t just offer a job – we offer an opportunity to invest in your future!
How to apply :
Click here to create an account and upload your resume and a short motivation. We look forward to getting to know you better!
Zürich / Zurich
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