HR Administrator - International Distributors & Global Travel Retail - Maternity Cover as of December 1st (6 months +)
HR Administrator is responsible for the maintenance of HR systems and tools. Works closely with HR Business Partner, the Swiss HR team and regional GTR & DIS Office Managers in securing all needed documentation and supporting smooth onboarding process.
HR Administrator - International Distributors & Global Travel Retail - Maternity Cover as of December 1st (6 months +)
What you do here
HR Administrator is responsible for the maintenance of all available HR systems and tools. Works closely with the Swiss HR team and regional Global Travel Retail & International Distributors Office Managers/Coordinators (Dubai, Hong Kong, Singapore) in securing all needed documentation for the new employees, tools and equipment and supporting smooth onboarding process.
General duties:
- Responsible for maintenance of Cornerstone (talent platform), SAP, Umantis – recruiting platform, LILI - Onboarding and Training
- New entries registration - work closely with HR BP and with the GTR and DIS teams to assign onboarding workshops to new employees, and also to assign trainings to all employees
- Works with IT to secure timely updates and order hardware and needed equipment for the new employees and maintenance of GTR and DIS Outlook Distribution Groups
- Works in collaboration with local Swiss payroll team to insure timely payments and maintenance of personnel records
- Responsible for booking and processing of HR-related invoices
Office Administration:
- Organizing and maintaining personnel records: Works with the HR Swiss team and with the local Office Managers/Coordinators (Dubai, Hong Kong, Singapore, Chile, etc.) to secure that all documentation related to the employee employment is signed and secured in the HR file cabinet in the office archive
HR Support:
- Organize recruiting venue, book meeting rooms and support logistically all needed for the recruiting process
- Welcomes new employees and logistically supports the onboarding process
- Supports Line Managers in writing recommendation and reference letters for employees
- Participates in HR projects
Executive Assistant supporting Head of Global Travel Retail: Coordination of GTR events such as Annual Strategy Meeting, workshops organized in Zurich, onsite trainings, customer visits and provides logistical support for Head of GTR (visas, flights, hotels, etc.)
When you fit in with us
Mindset:
- Curiosity & learning orientation
- Strong communicator
- Team player and proactive in interdisciplinary work. Foster collaboration at all levels through a dynamic, enthusiastic, and positive attitude.
Competencies:
- Advanced coordination and planning skills
- Knowledge of CH labor law
- Critical thinking and problem solving
- SAP experience – advantage
- Advanced Microsoft Office skills (PPT, Word, Excel)
- Approachable and culturally sensitive
- Strong drive for results
- Motivating and influencing others
- Strong in conflict management
Our extras
- Well-being
- Development
- Mobility and flexibility
- Family-friendly environment - properly insured
- Diversity and inclusion
- Perks and leisure activities
We have many extras to offer. You can find out more on our career page and in a personal interview.
About us
We make the world a sweeter place.
We are currently represented in over 120 countries, with headquarters in Kilchberg. Our main markets are Europe and North America. Furthermore, Lindt & Sprüngli is accessible from every corner of the world thanks to its extensive global network of distribution partners, subsidiaries and almost 500 of its own Lindt boutiques.
Over 1000 dedicated people work at the Kilchberg, Altendorf and Olten sites. Every single one of us is important. Together as the Lindt team, we give our best every day and make the difference.
Über die Firma
