Administrative Assistant 80-100%
Varied temporary position at our customer in Basel, with an immediate start for a maximum duration of 6 months, as an
Administrative Assistant 80-100%
Main tasks:
- Coordinate and oversee all aspects of business travel arrangements, including securing necessary visas and handling the preparation and submission of expense reports
- Plan and organize meetings and various events
- Assist in managing and maintaining the scheduling of appointments and meetings
- Facilitate the legal documentation processes, which includes tasks such as collecting signatures, organizing and filing documents, taking meeting minutes, scanning and dispatching contracts, and coordinating activities with the notary
- ensure effective communication and coordination with other administrative assistants in the International and US offices to streamline operations and support cross-regional collaboration.
- Collaborate closely with the HR Admin & Payroll Team
- Play an active role in managing and facilitating processes that span the entire lifecycle of an employee
- Engage in a variety of HR-related activities beyond routine tasks
- Purchase order management
- Provide coverage for other assistants during their absence
Requirements:
- Commercial diploma or bachelor degree in business administration
- Experience and/or interest in HR activities; HR Assistant diploma nice to have
- Fluent in English & German, French is an asset
- Excellent proficiency in MS-Office, particularly in Excel, Workday, SAP and Ariba is a plus
- Demonstrated capability to manage highly confidential information, strong work ethic
- Strong administrative skills, well-organized, ability to prioritize tasks
Interested? Don’t miss this great opportunity and apply today!
Andrea Alfonsi from Gi Life Sciences is looking forward to receiving your application.
Kontakt
Andrea Alfonsi
Deputy Branch Manager Life Sciences
+41 61 270 80 20
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