Administrative Assistant at NCCR Catalysis

The National Center of Competence in Research NCCR Catalysis aims to develop skills, tools, and technologies that facilitate the transition towards a carbon-neutral and waste-free chemical industry for a sustainable society. Jointly led by ETH Zurich and EPFL since 2020, the research program is funded by the Swiss National Science Foundation (SNSF) and currently comprises 14 member institutions with over 200 members. The program’s second funding phase (August 2024 through July 2028) was recently confirmed.

The NCCR Catalysis Project Office is looking for an Administrative Assistant (60-80%) to support the team as of October 2024.

In this role, you will support the Program Officer and other team members within the NCCR Catalysis Project Office with the following tasks, including:
• Managing office operations, team organization, and email communications.
• Handling community management, including website and database access. 
• Scheduling of meetings and events, preparing internal/external communications.
• Organizing and coordinating online and in-person events with 150+ attendees across Switzerland. 
• Collecting information and documents from various partners. 
• Preparing administrative and financial documents and organizing them in a structured, uniform manner.
• Maintaining an internal and an SNSF reporting database.
• Providing administrative support to the Director.

You have an engaged and positive attitude, strong attention to detail and prioritization skills, and a passion for finding solutions and implementing structured processes. You excel at interacting with people at different hierarchy levels and at collecting and summarizing information quickly and concisely. With your experience in organizing in-person and virtual events, and your life situation gives you the flexibility to coordinate (multi-day) events on-site. You have strong skills in MS Office (Excel, Word, PowerPoint) and are comfortable working across multiple platforms and tools. As a proactive and dedicated individual, you thrive in a team-oriented environment and can work well within time and budget constraints. You have a very good command of English and a good command of German.

Does this match your profile? We welcome applications from all backgrounds and look forward to hearing from you!

• We offer a dynamic office environment in a multilingual team based at beautiful ETH Hönggerberg
• Flexible working conditions
• Benefits such as public transport season tickets and car sharing, wide range of sports offered by the ASVZ, childcare, attractive pension benefits, etc.

We look forward to receiving your online application with 

• your CV
• motivation letter
• certificates and diplomas

Please note that we exclusively accept applications submitted through our online application portal. Applications via email or postal services will not be considered.

Questions regarding the position should be directed to Dr. Marie-Francine Lagadec, Write an email (no applications).